2012-04-12-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 12 April 2012 Collaborative Partners (CP) reported back on fee negotiations with Shawmut and reviewed same with PBC. Included in conversation is level of staffing of Shawmut with personnel on site and management of the project. Proposal from Shawmut is currently proposed in excess of budgeted amount on MSBA 3011 form. Much discussion on cost for CM at Risk services and pro's and cons of Shawmut approach and staffing plan. Motion: Motion to negotiate Shawmut proposal down $200,000 further than current proposal without removing additional key staff, to support award of contract to Shawmut. Motion: Eric Second: Dick Vote: 7 -0 4/12/12 CP reported that continued negotiations took place and Shawmut had agreed to the further fee reductions and that contract language of a few items was being reviewed and would be made available for PBC consideration and award. 7.14 Schematic Design 11/17/11 PBC requested that some discussion take place with DDP and PBC over design styles and aesthetics as the architects should be aware of what general direction the PBC feels the design should be so as not to waste valuable and limited time in design phase. DDP stated that SD deliverables would include: Cost Estimates, Narrative on Systems, Narrative on Site, Narrative on finishes, Plans, Elevations, sections, Rendering and permitting issues 12/1/11 DDP expressed that the design phase would be beginning and there was general discussion on the design, historical elements and their impact on design in Lexington and other design features. PBC suggested that the architects not cast the design features too quickly until they make some suggestions to the PBC to confirm an appropriate direction. 12/15/12 PBC wants to be sure that DDP meets with PBC at least three times in January to have an opportunity to review and comment on design decisions. PBC would like to see 3d modeling of school with topography and perhaps a view from Grove Street. 1/5/12 DDP made presentation on design issues and process forthcoming. Overall massing discussed along with a few design issues such as: The roof equipment screening location and height Possible roof garden area Roof access hatch or door (penthouse) Two story space over library Approx 4000 sf of basement, required, is slab on grade more cost effective? Size of gymnasium, as compared to other elementary schools Canopy in front of school Canopies in other locations around schools PBC would like to see these items as breakouts on the estimate so that they can understand cost impact on the project. DDP stressed that schematic design will not stop after SD submission to MSBA, rather there will be opportunity to further work with PBC on Design issues thru design development. DDP discussed need to be able to deduct from approved design not try to add too it. 1/5/12 Items planned for review at 1/19/12 meeting Detailed site plan with contours — "balanced site" Finalized plans with SF Space summary with net to gross ratio (limit 1.5) Estimates with breakouts 1/26 Building System narratives Preliminary Energy Analysis LEED scorecard 1/19/12 DDP reviewed 3d model and power point slides on schematic design progress. DDP explained that final schematic plans were not quite ready, as they were still working on reducing the SF from 95,000 to 90,000 Discussion points from presentation • Circulation in building for night or weekend use of gymnasium • Basement space versus additional slab on grade for cost effectiveness. Page 5 of 10