2012-04-12-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 12 April 2012 PBC concerned with temp conditions, logistics and enabling work and would like to be sure that Walsh is coordinating these events with the Architects and the Estimators to be sure that the Estimates accurately reflect the costs. PBC requested a copy of the narrative to be given to the estimator describing these site /project needs. 1/26/12 Questions or clarifications from estimate discussion. • Fee for Commissioning Agent paid by MSBA • RFW states enabling site work is in estimate 0 Question raised that may need more exploration — where is soil to be stockpiled on site? • Moving expense line may need funds to pay for packing • Funds may be needed for school if staff to work with new technology to prepare it for school use. • Escalation was reduced from prior estimate, is that appropriate? 3/8/12 Motion to approve the Project Scope and Budget Agreement Exhibit A Project Budget Lexington Public School District budget and reimbursement for the Estabrook School Project as reflected in approved form 3011 dated 2/12/12 and Reimbursement Rate Certification, with a total Project Budget cost of $40,792,248, with a 37.27% reimbursement rate reflecting a Estimated Maximum Total Facilities Grant of $12,250,739 as seen on line 113. Motion: Phil Coleman 2" d : Charles Favazzo Vote: 7 -0 7.9 Schedule Received schedule 9115111, designer agreement should be resolved by early next week. PBC would like to see a copy. 10/27/11 March 2012 — MSBA Approval January 2013 — Start of Construction September 2014 - Occupy Building 1/5/12 ECC meeting in February and PBC would like to hear what feedback was from ECC. 1/19/12 Next meeting will require votes of approval as submission due to MSBA on 212112. Additional meetings and milestones identified on separate schedule. BOS meeting on 1123112 will require PBC attendance, Jon H., Chuck F. and Pat G probable attendees. 1/26/12 RFW considers project on schedule. Schematic Design Submission to MSBA on 2/2/12 IG has approved 149A process CM application process underway, Qualifications due 2/16.. RFP 2/23. Permitting needs to be addressed in the schedule. 7.11 CM at Risk Selection 1/5/12 Need Sub - Committee for CM@Risk selection which needs 2 members of PBC. PBC would like to know scheduling commitment needed for this sub - committee and to have this at next meeting. 1/19/12 Two or three meetings required along with submittal review. PBC discussed that Phil and Peter might be best candidates however each needs to confirm if they could be considered eligible to serve in this capacity. 1/26/12 Peter can not participate on Sub Committee, Phil will know next week. Chuck Favazzo and Joe McWeeney are able to participate. 3/22/12 Joe Riley outlined results of CM @Risk interviews. Three firms prequalified and 1 later withdrew due to scheduling and commitment charges. Rationale was discussed for CM at Risk Subcommittee recommendation for Shawmut over CTA. Motion to accept the recommendation of the CM @Risk subcommittee to rank the CM @Risk firms, Shawmut 1 and CTA 2 and enter into negotiations with Shawmut. Motion: Phil Coleman 2 Chuck Favazzo Vote: 5 -0 Unanimous PBC agreed that Joe Reilly of Walsh and Pat Goddard would initiate discussions with Shawmut and report back at next PBC meeting. 3/29/12 Page 4 of 10