2012-03-22-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 22 March 2012 1.4 PBC Make -up and Proiects For the purposes of reducing ongoing printed text previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 5/12/11 The process for new project members was discussed. • Chair reports that the school committee or Town Manager appoints members for specific projects. Question asked if PBC should get to meet persons being appointed and vote if they are to be accepted. DPF reports that the appointment is per the bylaw. Discussion on 7 Member organization: • DPF reported that the 7 member organization takes effect some 60 -90 days after ATM or approximately August. • Discussion that a Criteria needs to be developed for determining new members. • Discussion that an HVAC or Civil Engineer would be a good knowledge base for a new member • Discussion on using town lists for seeking members rejected, focus should be on looking for prospect members individually. • Agreed PBC members should bring prospect list of people they feel would be a good fit. 6/9/11 Gary Lerner, an engineer currently involved in manufacturing, visited the PBC meeting to gain insight into the work of the PBC in consideration of the expansion of the PBC membership. 9/8/11 There was general discussion on Bylaws for adding members to PBC. Question rose if PBC should have input into appointments on the committee. Pat Goddard advised that the PBC is a Town Manager appointed committee. The issue of whether or not the PBC should make recommendations on new members to the PBC needs to be investigated with the Town Manager. 10/13/11 PBC agreed that they should make recommendations to the Town Manager on new members after the prospective member attends a few meetings and the PBC has some dialogue with them on participation. 12/1/11 There are two resumes in hand; however it was discussed that a future meeting should include discussion with these people on involvement with the committee, roles and participation. 2/9/12 Discussion about two candidates who have expressed interest in joining PBC. Currently there is one open position. Chuck Favazzo expressed interest in filling the vacancy. Eric Brown agreed to contact the two candidates on their interest in an auxiliary member appointment. 1.5 Change Order Approval Process 2/22/12 Discussions on authorization of change orders and the process of how this could be done to avoid delay and to maintain approval of change order elements with PBC, through the use a a pre- approved encumbrance that DPF staff would apply interim change orders to. PBC would like to see a flow chart showing approval process. 3/8/12 Flow Chart Circulated and process discussed. Further discussion planned, no action. 1.6 Public Facilities Caoital 3/22/12 Motion to support Article 16 Item I Town wide Facility Master Plan. Motion: Phil Coleman 2 Carl Oldenburg Vote: Unanimous Page 2of9