2012-03-08-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 3 -8 -12 1/5/12 ETF has not met since the 12/8/11 PBC discussion above. 2/9/12 Michelle Ciccolo, Chair of Estabrook Task Force, updated PBC on recent meetings and public concern. A discussion of school deliveries involving 18 wheel vehicles and queuing of traffic for pick up. ETF is drafting their recommendations. The PBC and School Committee voted in favor of the schematic design prior to its submission to the MSBA. The PBC sees the value of the vehicle management that brings the students, parents and staff in the front of the building without the need to walk across vehicle paths and that the deliveries are in the back beneficially located away from the pedestrians. Motion: The PBC suggests that Robinson Road be upgraded to accommodate fix body delivery vehicles similar to those used today and that larger 18 wheeled vehicles be precluded from using Robinson Road once the building is occupied. Motion: Jon Himmel 7.19 Contract bride 2 Eric Brown Vote: Unanimous 12/8/11 DPF advised that a strategy will need to be developed to use remaining available funds from current authorization to bridge gap of professional services at the conclusion of the study phase of the project to allow continued development of the project or subsequent phases until town meeting authorizes additional funding. 1/5/12 Proposals needed in advance of next meeting 1/19/12 Staff will work with Walsh to develop scope and fee documents for both Walsh and DiNisco and should have information by February 9 meeting 1/26/12 DPF working with RF Walsh to have information available for 2/9/12 meeting. 2/9/12 Motion for DD fee, $434,000 for the designer and $45,000 for OPM full DD phase, divided into DD1— schematics to 4/2/12 town vote not to exceed available funds. After affirmative town vote balance of fees will be authorized. Motion: Jon Himmel 2 Phil Coleman Vote: Unanimous 3/8/12 Motion to approve the Project Scope and Budget Agreement Exhibit A Project Budget Lexington Public School District budget and reimbursement for the Estabrook School Project as reflected in approved form 3011 dated 2/12/12 and Reimbursement Rate Certification, with a total Project Budget cost of $40,792,248, with a 37.27% reimbursement rate reflecting a Estimated Maximum Total Facilities Grant of $12,250,739 as seen on line 113. Motion: Phil Coleman 2 Charles Favazzo Vote: 7 -0 7.20 Deliverables for approval 1/5/12 Items planned for review at 1/19/12 meeting Detailed site plan with contours — "balanced site" Finalized plans with SF Space summary with net to gross ratio (limit 1.5) Estimates with breakouts 1/26 Building System narratives Preliminary Energy Analysis LEED scorecard 1/19/12 presentation /update Detailed site plan with contours — "balanced site" Finalized plans with SF Space summary with net to gross ratio (limit 1.5) Estimates with breakouts Building System narratives Preliminary Energy Analysis LEED scorecard 7.21 Fuel source for Generator presented in 3d model Not complete yet, still working on SF reduction Not complete yet, still working on SF reduction To be presented at 1/26 meeting copy circulated, was previously reviewed with DPF To be presented at 1/26 meeting Copy circulated and discussed. Page 8 of 9