2012-03-08-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 3 -8 -12 Motion: Joe McWeeney 2" d : Dick Perry Vote: 6 -0 Affirmative: 6 Jon Himmel, Carl Oldenburg, Chuck Favazzo, Joe McWeeney, Dick Perry, Eric Brown Negative: 0 Abstained: 0 Not Present: 2 Peter Johnson, Philip Coleman Motion: To accept and support DiNisco Design Partnership letter of 26 January 2012 recommending approval of schematic design submittal package inclusive of space summary template and Schematic Design floor plans for the Estabrook School project with an estimated construction cost not to exceed $31,200,000 and estimated project cost not to exceed $40.8 million, with school occupancy in September 2014; subject to compliance with Lexington Zoning Code and applicable laws. Motion: Dick Perry 2nd: Jon Himmel Vote: 6 -0 Affirmative: 6 Jon Himmel, Carl Oldenburg, Chuck Favazzo, Joe McWeeney, Dick Perry, Eric Brown Negative: 0 Abstained: 0 Not Present: 2 Peter Johnson, Philip Coleman 2/9/12 Reading Room: Sandy explained this area houses level literature which is different from literature in Library. It will also be used as a Professional Development training room for teachers. If needed this room could become a classroom in the future. Gym: Gym is used for voting segregating public from children is a concern as to how that can be done. Sandy discussed the thought of possibly using room or rooms on the lower level for voting, this has been done in the past. 3/8/12 Building Design Discussion Building pushed back 7 feet on site and steps at front of building removed. DDP will bring grading plan to future meeting. DDP discussed some design expectations. Talk about fenestration. Eric would like to keep the building simple. 7.15 LEED 12/1/11 Brief discussion on LEED design. DDP expressed that MSBA reimburses 2% for LEED Silver certification the first pass thru the LEED scorecard should occur in the schematic design phase. 1/5/12 Draft of LEED scorecard will be at next meeting 1/19/12 Draft of LEED scorecard, tentatively showing 34 points presumed yes, 33, presumed maybe and 39 presumed no. Although this will continue to be developed thru design it is presumed that LEED Silver is achievable. LEED Scorecard will be reviewed with Facilities after 2/2/12. 7.16 Mosaic 12/1/11 There has been discussion about saving the Estabrook logo mosaic, so the construction of the mosaic is being tested for contaminants during December break. 3/8/12 No asbestos was found in the wall. Options are to replicate on a mural or move existing to new school. 7.17 Traffic Clarification 12/8/11 PBC discussed the need for clarification as to the extent of involvement of the ETF committee with traffic concerns on the Estabrook site. Peter Johnson will communicate a reminder to the ETF that the PBC has responsibility for oversight of traffic concerns within the Estabrook site and that while they will seek a recommendation from the ETF on the amount of queuing that may be required based upon their work leading to the property line, it is the PBC who should coordinate the actual design and layout of this work on site with the architect and traffic consultant. Page 7 of 9