2012-03-08-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 3 -8 -12 PBC requested that some discussion take place with DDP and PBC over design styles and aesthetics as the architects should be aware of what general direction the PBC feels the design should be so as not to waste valuable and limited time in design phase. DDP stated that SD deliverables would include: Cost Estimates, Narrative on Systems, Narrative on Site, Narrative on finishes, Plans, Elevations, sections, Rendering and permitting issues 12/1/11 DDP expressed that the design phase would be beginning and there was general discussion on the design, historical elements and their impact on design in Lexington and other design features. PBC suggested that the architects not cast the design features too quickly until they make some suggestions to the PBC to confirm an appropriate direction. 12/15/12 PBC wants to be sure that DDP meets with PBC at least three times in January to have an opportunity to review and comment on design decisions. PBC would like to see 3d modeling of school with topography and perhaps a view from Grove Street. 1/5/12 DDP made presentation on design issues and process forthcoming. Overall massing discussed along with a few design issues such as: The roof equipment screening location and height Possible roof garden area Roof access hatch or door (penthouse) Two story space over library Approx 4000 sf of basement, required, is slab on grade more cost effective? Size of gymnasium, as compared to other elementary schools Canopy in front of school Canopies in other locations around schools PBC would like to see these items as breakouts on the estimate so that they can understand cost impact on the project. DDP stressed that schematic design will not stop after SD submission to MSBA, rather there will be opportunity to further work with PBC on Design issues thru design development. DDP discussed need to be able to deduct from approved design not try to add too it. 1/19/12 DDP reviewed 3d model and power point slides on schematic design progress. DDP explained that final schematic plans were not quite ready, as they were still working on reducing the SF from 95,000 to 90,000 +s . Discussion points from presentation • Circulation in building for night or weekend use of gymnasium • Basement space versus additional slab on grade for cost effectiveness. • Scheduling impact /concerns with completion of new building, demolition of old and remaining site work to allow access to new building from permanent driveway in time for start of school. • Gymnasium not to increase in size; shall remain as designed. • Height of building not yet calculated 1/26/12 • Reviewed updated floor plans sf down to 91,840. Building height discussed and estimates 43' at high point; average height will be less but not calculated. Screen top +/- 51 -53'. Through course of DD we can cut but we cannot reduce greatly without effecting program, we should include what we need now. • Materials discussion next meeting. • Gymnasium floor to be designed as a floating floor with a layer of insulation in the middle to prevent noise transmission through the floor. • The Gymnasium floor was discussed as being wood or a type of linoleum. The Linoleum type product has better maintenance and longevity characteristics. The school department prefers the linoleum type product.. PBC agreed. • Brief discussion regarding site plan and new and existing utilities. PBC would like to know if any of the utilities can come from Robinson road and reduce long runs from Grove Street. • Two Motions were made in support of the Special Education Submission and the Schematic Design Submission to the MSBA Motion: To recognize and approve the Lexington School Departments January 18, 2012 submittal to the Massachusetts Department of Elementary and Secondary Education for Special Education Programming and MSBA space summary template for the new Estabrook Elementary School Project. Page 6 of 9