2012-03-08-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 3 -8 -12 1/26/12 Questions or clarifications from estimate discussion. • Fee for Commissioning Agent paid by MSBA • RFW states enabling site work is in estimate 0 Question raised that may need more exploration — where is soil to be stockpiled on site? • Moving expense line may need funds to pay for packing • Funds may be needed for school if staff to work with new technology to prepare it for school use. • Escalation was reduced from prior estimate, is that appropriate? 7.9 Schedule Received schedule 9115111, designer agreement should be resolved by early next week. PBC would like to see a copy. 10/27/11 March 2012 — MSBA Approval January 2013 — Start of Construction September 2014 - Occupy Building 1/5/12 ECC meeting in February and PBC would like to hear what feedback was from ECC. 1/19/12 Next meeting will require votes of approval as submission due to MSBA on 212112. Additional meetings and milestones identified on separate schedule. BOS meeting on 1123112 will require PBC attendance, Jon H., Chuck F. and Pat G probable attendees. 1/26/12 RFW considers project on schedule. Schematic Design Submission to MSBA on 2/2/12 IG has approved 149A process CM application process underway, Qualifications due 2/16.. RFP 2/23. Permitting needs to be addressed in the schedule. 7.10 CM at Risk versus Design Bid Build For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 12/8/11 There was continued discussion on the CM @ risk process which included the review of a table of data presented by RF Walsh on the shifting of responsibilities of participants in the project management process as well as financial and scheduling impacts. Given the potential of negligible cost differentials and potential improvement to scheduling and tighter document development the PBC elected to continue the project with the CM at Risk process. Motion to approve and implement the Construction Manager @ Risk process on the Estabrook School project, understanding that improvements to scheduling, document and construction control provided through the construction manager at risk process will be an added benefit to the project. Motion: Phil Coleman 2" d : Dick Perry Vote: Unanimous 12/15/11 Minor discussion on possible cost impacts to CM at Risk process versus cost or schedule savings but no changes to determinations made to date. 1/5/12 Need Sub - Committee for CM @Risk selection which needs 2 members of PBC. PBC would like to know scheduling commitment needed for this sub - committee and to have this at next meeting. 1/19/12 Two or three meetings required along with submittal review. PBC discussed that Phil and Peter might be best candidates however each needs to confirm if they could be considered eligible to serve in this capacity. 1/26/12 Peter can not participate on Sub Committee, Phil will know next week. Chuck Favazzo and Joe McWeeney are able to participate. 7.14 Schematic Design 11/17/11 Page 5 of 9