2011-12-15-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 12 -15 -11 7.0 Estabrook Elementary 7.8 Estimates 9/8/11 PBC requested info on estimates in Schematic Design. RF Walsh stated that there was one completed by the architect and one completed by Walsh. RF Walsh advised that the MSBA limits reimbursement on site work to +/- 8% of building costs, so town may have reduced reimbursement if site costs are in excess of the limit. 10/27/11 It was reported that very early cost modeling was showing the Estabrook project cost in the ballpark of 36 to 37.5 million 12/15/11 Cost Summary tables were presented by RF Walsh, dated 15 December 2011, for various design options, with a cost range of $38,894,133 to 42,783,546 for the preferred option 3C. General discussion on overall costs took place along with discussion on reimbursement percentages from the state. There was some discussion from the PBC that Walsh and DiNisco should be cognizant of % of reimbursement and not position the project such that expected reimbursements reduce. It was discussed that the furniture and technology allowances by MSBA may not serve full needs of school and may require increases. 7.9 Schedule Received schedule 9/15/11, designer agreement should be resolved by early next week. PBC would like to see a copy. 10/27/11 March 2012 — MSBA Approval January 2013 — Start of Construction September 2014 - Occupy Building 7.10 CM at Risk versus Design Bid Build 10/27/11 There was discussion on the pros and cons of CM at Risk contracts. It was discussed that decisions on CM at Risk may need to be made no later than December. PBC requested a table of responsibilities be developed to demonstrate Pro's and Cons of CM at Risk versus conventional bid /build. 11/17/11 RF Walsh reviewed power point on differences in delivery method. DPF raised discussion points on why having a CM at risk could be beneficial to the project and the Town especially on scheduling issues. Issues discussed, risk, schedule, cost, phasing & logistics, process It was agreed that a decision needed to be made by December as there are several steps to go thru to get CM on board. PBC asked for consultants to prepare updated schedule that shows impact of CM at Risk and Early site work with milestones, as discussion indicated there should be schedule benefits but they are not shown on schedule presented. Also, to have RF Walsh distribute the RFQ for CM at Risk as PBC review may help decision process. 12/1/11 There was continued discussion on the pros and cons of CM at Risk although no decisions have been made as there are still questions over cost impact and benefit to schedule. A PBC member has volunteered to contact RF Walsh and develop a way to document or better define the pro's and cons or responsibilities and perhaps costs for the next PBC meetings review. 12/8/11 There was continued discussion on the CM @ risk process which included the review of a table of data presented by RF Walsh on the shifting of responsibilities of participants in the project management process as well as financial and scheduling impacts. Given the potential of negligible cost differentials and potential improvement to scheduling and tighter document development the PBC elected to continue the project with the CM at Risk process. Motion to approve and implement the Construction Manager @ Risk process on the Estabrook School project, understanding that improvements to scheduling, document and construction control provided through the construction manager at risk process will be an added benefit to the project. Motion: Phil Coleman 2" d : Dick Perry Vote: Unanimous 12/15/11 Minor discussion on possible cost impacts to CM at Risk process versus cost or schedule savings but no changes to determinations made to date. Page 6 of 8