2011-12-15-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 12 -15 -11 7.12 Study Options Renovation versus New Construction 11/17/11 DDP presented a power point on study progress which outlined space needs program and site development options looking at access, renovation and addition or new construction, be it 2 story or 3 story. PBC will be asked to vote at their next meeting to support either a renovation and addition option or a new construction option. 12/1/11 DDP presented a power point outlining the work to date and beginning the conversations on the many elements of the project that need to be considered during design, such as design features, aesthetics, building entry, library, classroom organization, lockers, playground, cafeteria, gymnasium, etc. The program was again confirmed in the 89- 90,000 sf range. The committee discussed the letter received from DDP regarding the preferred schematic study and recommendations to the MSBA. Motion to accept letter from 01 December 2011 from DDP to LSBC to approve of the development of options 2, 3 and 4 to provide for a new Estabrook Elementary School on the vacant portion of the site for the reasons outlined in said letter. Motion: Dick Perry 2" d : Joe McWeeney Vote: Unanimous 7.13 2 Story versus 3 story Design Option 11/17/11 DDP felt that Discussion on 2 story vs. 3 story should first focus on responding to the educational needs and then look at other impacts. PBC wants to be part of these discussions in considering construction and operating cost differences. DDP stated that there is a 1 -3% reduction in operating and construction costs when going from 2 story to 3 story. 12/8/11 PBC needs to vote on the preference for 2 story versus 3 story at next meeting. DDP will prepare a presentation. 12/15/11 Dinisco Design Partnership conducted an update /review of the various design options, 2 story and 3 story and lead a discussion on the benefits and advantages of the various options on overall building layout, response to educational requirements, program requirements, impact on site use and development and costs, see also DDP memo of 15 December 2011. There was discussion regarding the possible need for variances due to height restrictions in the zoning bylaws (36') when considering multi story building design (as much as 42' w/ 3 story). 3 story option has shorter construction time than some of the 2 story options. An assessment was presented that demonstrates the path of travel for students and staff from two common points in each of the design options, the 3 story option had the shortest travel path. Motion: The PBC recommends option 3C to the School Committee as the most desirable option; This option provides an interior layout that effectively meets the Estabrook educational program requirements; Has the smallest building footprint of any of the options considered; Has delivery / service area situated in a preferred location for student safety; maximizes recreational and educational outdoor space for student use; improves vehicle and pedestrian traffic circulation; and provides adequate parking. PBC understands the project costs prepared by RF Walsh are between $38.9 and $42.7 million dollars for bid in January 2013. Motion: Eric Brown 2" d : Charles Favazzo Unanimous 7.14 Schematic Design 11/17/11 PBC requested that some discussion take place with DDP and PBC over design styles and aesthetics as the architects should be aware of what general direction the PBC feels the design should be so as not to waste valuable and limited time in design phase. DDP stated that SD deliverables would include: Cost Estimates, Narrative on Systems, Narrative on Site, Narrative on finishes, Plans, Elevations, sections, Rendering and permitting issues 12/1/11 DDP expressed that the design phase would be beginning and there was general discussion on the design, historical elements and their impact on design in Lexington and other design features. PBC suggested that the architects not cast the design features too quickly until they make some suggestions to the PBC to confirm an appropriate direction. 12/15/12 PBC wants to be sure that DDP meets with PBC at least three times in January to have an opportunity to review and comment on design decisions. PBC would like to see 3d modeling of school with topography and perhaps a view from Grove Street. Page 7 of 8