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PBC Meeting Minutes <br />20 October 2011 Meeting <br />PBCrequestedfullestimatecompleteby10/19forPBCmtg.on10/20withareconciliationofcostchangesfrom19.4to22.8 <br />Generaldiscussionfollowedonestimatepointsandwhatinformationisneededtojustifycostincreases.Noformalizedconclusions. <br />10/20/11 <br />Goalofthismeetingwastoreviewchangesincostestimate. <br />DPCpresentedanupdated80%costestimatetotaling$22,638,958. <br />DPCpresentedaTableshowingtheprimarycomponentsoftheestimate(itemsAthruH.)asitprogressedfromSD19.4million <br />to80%CD$22.6Million. <br />Therewasdiscussiononsomespecificcostchangesalongwithgeneraldiscussionontradesandallowances. <br />ClerkCostincreased$150,000duetodoubleshiftwork.Sprinklerswentup20%inlast2months. <br />DPCstatedthattheEstimatorcarried@$5.50sfvs.theEngineeroriginally@$4.40sfforsprinklerwork.Questionasked{Was <br />theproductivityrate7†Ò­·;7|jDPCdidnotknow. <br />PBCwouldliketoseemoredetailontheestimateonwhatincreasedthecost.Boardwouldlikeaspreadsheetthatshowsthe16 <br />CSIdivisionsfromSDtoCD. <br />{IšÞdidestimatorincludecostofphasingintooverall-š­·|jDPCdidnotknow. <br />PBCwillreviewdatawhenreceivedandadviseiftheywanttohaveanothermeetingonthisissueandwhetherornotestimator <br />shouldcome. <br />4.22FireSeparationatModularClassrooms <br />7/14/11 <br />OptionsforFireseparationforthemodularclassroomswerediscussedandwithprojectedcostsor$25,000(wall)and$48,000 <br />(modularrelocation)ThePBCdiscussedsupportforthelessercostoption(wall)aslongasoptionisapprovedbybuilding <br />commissioner. <br />9/8/11 <br />ThisneedstobeincludedinfollowupwithBuildingDepartment. <br />10/13/11 <br />FireSeparationcompliancealternativeapprovedbyFireDept. <br />4.24Noise <br />8/23/11 <br />Itwasdiscussedifthenoiseordinancewouldprohibitdoubleshiftwork.DPFreportedthatwehavehaddoubleshiftworkatother <br />buildingswithoutcomplaint.Furtherthebuildingcommissionerhasstatedthereisnotaproblemwhentheworkisinsidethe <br />building.Furtherthefiredepartmenthasconfirmedthatithasnoimpactontheirregulations. <br />9/8/11 <br />DPCfeltthattownordinancewasinvolvedwithregulatingconstructionnoiseandthattheprojectmayneeddispensationfromBOS <br />forhoursofoperation.DPFwillfollowup. <br />DPCreportedthatabackgroundnoisemonitoring&modelingeffortwascompleted.Currentlytheconsultantisevaluatingoptions <br />onhowtoachievecompliancewithnoiseordinanceaswellasgoalofnochangetobackground.Currentlythereisanallowanceof <br />$25,000perschoolintheindirectcoststocoverfuturenoiseabatementifneeded. <br />10/13/11 <br />PBCdiscussedandelectedtodirectDPCtomakeprovisionsstructurally,forfuturesoundabatementscreensatnewrooftop <br />units. <br />TheIssueofmeetingthecoderequirementsornotchangingbackgroundlevelswasdiscussedalthoughnoformaldecisionwas <br />made.DPFfeelsthatweshouldstrivetomakenochangesinbackgroundnoiseandPBCwasmixed. <br />4.25SchoolCommitteeMeeting <br />8/23/11 <br />DPCisscheduletoupdatetheschoolCommitteeat7:30PM. <br />UpdatedBudgetSheetwasreceivedbasedupondiscussionsfrompriormeeting.Currentbudgetsheetdated8/11/11hastotal <br />budgetat$20,719,897withalternatesproposedforreplacingwindows(+750,000)andentryCanopy(+160,000). <br />Page 8 of 11 <br /> <br />