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PBC Meeting Minutes <br />20 October 2011 Meeting <br />SomePBCmembersexpressedthattheprojectwasapprovedat19.4millionandthatiswhatshouldbepresentedbackto <br />schoolcomm.withlistofitemstheycouldaddiftheywant. <br />Alsodiscussedneedingbetterhandleonwhatdrovecostsup.Andsuggestwaystogetbacktooriginalapproval. <br />Priordiscussionswithsuperintendentwerethatthebudgetsheetwouldbethebasisofthepresentationtotheschoolcomm. <br />9/8/11 <br />PresentationwasmadetotheSchoolCommitteewithmanyitemsevaluatedtoremaininprojectorberemoved.SchoolCommittee <br />advisedofneedsfortheprojectandrequestedthatDPCreturnon9/20/11toupdatetheprojectbudgetreflectiveofthoseneeds, <br />presumedtobeapprox.+/21.6million. <br />10/13/11 <br />ItwasdiscussedthatSchoolCommitteemaywanttohaveamtg.priortoTownMeetingandhavearchitectsthere,soSchool <br />Comm.canvotetosupportproject. <br />7.0EstabrookElementary <br />7.2OPMSelection <br />5/12/11 <br />DPFprovidedanupdateontheOPM&DesignerselectionProcess.Itwassuggestedthatthecommitteedivideintotwogroupswith <br />threemembersinvolvedinselectionofthedesignerandthreeinvolvedinselectionoftheOPM. <br />DesignerSelectionMembersOPMSelectionMembers <br />CarlOldenburgJonHimmel <br />ChuckFavazzoEricBrown <br />PeterJohnsonDickPerry <br />DateswerediscussedforOPMproposalandselectionprocess <br />23JunereceiveproposalsDPFwilldistribute <br />27Junemeettodiscussrankings.7:30AM <br />30Juneinterviewsstartingat6PM. <br />11JulymeetingwithMSBA <br />6/9/11 <br />Schedule(above)reviewed.RFShasbeenissuedand12requestshavebeenmadetodate. <br />7/14/11 <br />RepresentativesofRFWalshwereintroducedastheselectedOPMFirm. <br />RFWalshmadeashortpresentationonprojectschedule. <br />Sept.isgoingtobesobusyitneedstobeplannedoutverycarefullytoachievescheduleneeds. <br />7.4SiteSurveyandBorings <br />8/11/11 <br />Itwasrecommendedthatthetownpursuesitesurveyandsoilboringsnowsothatarchitectwillhaveinformationintimelyfashion. <br />RFWwillassistindevelopingRFQforscopesofworkandinsolicitingquotes. <br />Motion:PBCauthorizedtheapprovalofupto(nottoexceed)$50,000forthepurposesofengagingsitesurvey <br />work/wetlandsflaggingandsoiltestborings/geotechnicalconsultingfortheEstabrooksite. <br />nd <br />Motion:CarlO.2:PeterJ.Vote:40 <br />9/8/11 <br />5bidsonGeotech.serviceswerereceived.Contractawardedat$19,500.Startedonsitethisweek. <br />ALandSurveycontractwasalsoawardedat$13,500andthesurveyorisonsite. <br />7.5Programming <br />8/11/11 <br />RFWalshrecommendedthattheschooldepartmentbegintoconsiderprogramofneedsforEstabrookschoolasselecteddesigner <br />willneedtohitthegroundrunning.RFWadvisedthereisatemplateavailablefromtheMSBAforschoolprogramming.Acopywill <br />besenttotthesuperintendant. <br />Page 9 of 11 <br /> <br />