Laserfiche WebLink
Breadcrumb Navigation:
PBC Meeting Minutes <br />20 October 2011 Meeting <br />9/8/11 <br />SchoolCommitteevotedtomakeentranceanalternate,willrequirelighting.AfeeproposalfromDPCby9/15/11isneeded. <br />4.21ReviewofDesignDevelopmentEstimate <br />7/14/11 <br />DPCreportsprojectdesigndevelopmentestimateis$2,834,515overestimatedSchematicDesignprojections. <br />DPCattributedsomeofthesecostincreasesto: <br />materialprices,ductwork,pipeandwiregoingup. <br />Generalconditionsoriginallyasapercentage.Needfordoubleshiftsinthesummer. <br />Complexitieswerenotanticipated. <br />Discussionensuedonwaystobestpresentandunderstandthecurrentcostestimatesanddeterminewhereoverrunsmightbe.It <br />wasagreedthatanadditionalmeetingwouldberequiredwithfurtherrefinementoftheestimatebyDPC. <br />7/21/11 <br />DPCpresentedsummaryofprojectcostandreviewed <br />Manywouldliketomoveforwardwiththeprojectbutitisimportanttounderstandwhythenumberswentup. <br />Alsoitneedstobedeterminedhowreliablethecurrentnumberswillprovetobe. <br />DPCisconfidentthatthescopeisfullycaptured,butthereisalwaysthepossibilityofmarketchanges. <br />Alsoitwaspointedoutthattherearenofiguresinbudgetfornightlycleaningduringconstruction;andthisshouldbeaddedin. <br />Otherdiscussionsincludedwhatcanberemovedfromtheaddedscopetogetclosertotheoriginalbudgetnumber? <br />Whatisthepaybackonthenewwindows? <br />PBCwouldlikeDPCtoputtogetheralistofalternatestogetbacktothe19.3number. <br />DiscussiononOptionalSeismicbracingforBridge,thoughtswerethatifitisnotrequiredatthistimeandcanbedonewhenroofis <br />replacedinthefuturethenpossiblywaituntilthentodoso,howeveritwouldbehelpfultoknowwhatkindofseismiceventwould <br />causefailure.Currentlynoseismicbracingisbeingaddedunlesscoderequired. <br />Discussiononnewentrancecanopiesincludedfavorablecommentsonaverynicedesign.Somefeltthatiftheprojectcanafford <br />themitwouldbeapossibleadd,howevercurrentchangesinoverallprojectcostsneedtobeunderstoodfirst. <br />Summaryofdiscussions: <br />DPCtokeepmovingforward. <br />Aclearerexplanationofincreasedcostisneededpriortonextmeetingscheduledfor8/11/11. <br />If/Howcanwegetbackto19.3million? <br />ListofDesignScope/Deducts <br />Addalternates <br />8/8/11 <br />DPCdistributedanupdatedestimatesheet(dated7/27/11)thatidentifiedscopeitemsthatcouldberemoved(orremain)to <br />attempttoadjustbudget. <br />SomePBCmemberswereinfavorofreturningtooriginal+/$19.4millionbudget,otherswereinfavorofdoingwhatwasneededto <br />bedonetoavoidreducingtheprojecttoaregrettablescope. <br />DPC,PBCandschoolrepsreviewedlistandmaderecommendationsonscopeitemsfromchartunderPossibleScopeAdditions <br />PossibleScopeReductions.Recommendationsfromgroupshouldadjustestimatedbudgetdownwardfrom$21,855,444toapprox <br />$20,055,000. <br />Additionitemsweresummarizedasfollows: <br />EntryCanopyatanaddofapprox.$160,000wasaperceivedbysomeasanicetohavebutwouldrequireschoolcommitteeinputas <br />othersfeltontheoriginallyapprovedbudgetof+/$19.4millionshouldgoforward.Analternatecouldbeconsidered. <br />SeismicBracingatBridgeisconsideredoptionalandrepresentativeswouldliketoknowwhattypeofseismiceventwouldbe <br />requiredtobenefitfromtheimprovements. <br />NewWindowswouldbeconsideredanalternateintheproject.Anticipatedenergysavingsfromnewwindowsdoesnothavea <br />promptpayback,planshouldrepairwindowsasbaseandreplaceasalternate. <br />DPCtosummarizerecommendationsfromthegroupintoanupdatedbudgetsheetandaformatforupcomingschoolcommittee <br />meeting. <br />9/8/11 <br />DPCreportsthatcostfornightlycleaningduringconstructionwasaddedtothebudget. <br />9/15/11 <br />PBCproposedchangingcontingencyfigureto10%now. <br />nd <br />:PhillipColemanUnanimous <br />Motion:PeterJohnson2 <br />10/13/11 <br />DPCpresentedan80%CDestimatedraftthatputstotalprojectcostat$22,875,027,howeverthereareseveralhundredthousand <br />dollarsreportedlytocomeoutbasedupontheirreviewtoacorrectedfigurewithinaweekorso. <br />Page 7 of 11 <br /> <br />