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PBC Meeting Minutes <br />13 October 2011 Meeting <br />Manywouldliketomoveforwardwiththeprojectbutitisimportanttounderstandwhythenumberswentup. <br />Alsoitneedstobedeterminedhowreliablethecurrentnumberswillprovetobe. <br />DPCisconfidentthatthescopeisfullycaptured,butthereisalwaysthepossibilityofmarketchanges. <br />Alsoitwaspointedoutthattherearenofiguresinbudgetfornightlycleaningduringconstruction;andthisshouldbeaddedin. <br />Otherdiscussionsincludedwhatcanberemovedfromtheaddedscopetogetclosertotheoriginalbudgetnumber? <br />Whatisthepaybackonthenewwindows? <br />PBCwouldlikeDPCtoputtogetheralistofalternatestogetbacktothe19.3number. <br />DiscussiononOptionalSeismicbracingforBridge,thoughtswerethatifitisnotrequiredatthistimeandcanbedonewhenroofis <br />replacedinthefuturethenpossiblywaituntilthentodoso,howeveritwouldbehelpfultoknowwhatkindofseismiceventwould <br />causefailure.Currentlynoseismicbracingisbeingaddedunlesscoderequired. <br />Discussiononnewentrancecanopiesincludedfavorablecommentsonaverynicedesign.Somefeltthatiftheprojectcanafford <br />themitwouldbeapossibleadd,howevercurrentchangesinoverallprojectcostsneedtobeunderstoodfirst. <br />Summaryofdiscussions: <br />DPCtokeepmovingforward. <br />Aclearerexplanationofincreasedcostisneededpriortonextmeetingscheduledfor8/11/11. <br />If/Howcanwegetbackto19.3million? <br />ListofDesignScope/Deducts <br />Addalternates <br />8/8/11 <br />DPCdistributedanupdatedestimatesheet(dated7/27/11)thatidentifiedscopeitemsthatcouldberemoved(orremain)to <br />attempttoadjustbudget. <br />SomePBCmemberswereinfavorofreturningtooriginal+/$19.4millionbudget,otherswereinfavorofdoingwhatwasneededto <br />bedonetoavoidreducingtheprojecttoaregrettablescope. <br />DPC,PBCandschoolrepsreviewedlistandmaderecommendationsonscopeitemsfromchartunderPossibleScopeAdditions <br />PossibleScopeReductions.Recommendationsfromgroupshouldadjustestimatedbudgetdownwardfrom$21,855,444toapprox <br />$20,055,000. <br />Additionitemsweresummarizedasfollows: <br />EntryCanopyatanaddofapprox.$160,000wasaperceivedbysomeasanicetohavebutwouldrequireschoolcommitteeinputas <br />othersfeltontheoriginallyapprovedbudgetof+/$19.4millionshouldgoforward.Analternatecouldbeconsidered. <br />SeismicBracingatBridgeisconsideredoptionalandrepresentativeswouldliketoknowwhattypeofseismiceventwouldbe <br />requiredtobenefitfromtheimprovements. <br />NewWindowswouldbeconsideredanalternateintheproject.Anticipatedenergysavingsfromnewwindowsdoesnothavea <br />promptpayback,planshouldrepairwindowsasbaseandreplaceasalternate. <br />DPCtosummarizerecommendationsfromthegroupintoanupdatedbudgetsheetandaformatforupcomingschoolcommittee <br />meeting. <br />9/8/11 <br />DPCreportsthatcostfornightlycleaningduringconstructionwasaddedtothebudget. <br />9/15/11 <br />PBCproposedchangingcontingencyfigureto10%now. <br />nd <br />Motion:PeterJohnson2:PhillipColemanUnanimous <br />10/13/11 <br />DPCpresentedan80%CDestimatedraftthatputstotalprojectcostat$22,875,027,howeverthereareseveralhundred <br />thousanddollarsreportedlytocomeoutbasedupontheirreviewtoacorrectedfigurewithinaweekorso. <br />PBCrequestedfullestimatecompleteby10/19forPBCmtg.on10/20withareconciliationofcostchangesfrom19.4to22.8 <br />Generaldiscussionfollowedonestimatepointsandwhatinformationisneededtojustifycostincreases.Noformalized <br />conclusions. <br />4.22FireSeparationatModularClassrooms <br />7/14/11 <br />OptionsforFireseparationforthemodularclassroomswerediscussedandwithprojectedcostsor$25,000(wall)and$48,000 <br />(modularrelocation)ThePBCdiscussedsupportforthelessercostoption(wall)aslongasoptionisapprovedbybuilding <br />commissioner. <br />9/8/11 <br />ThisneedstobeincludedinfollowupwithBuildingDepartment. <br />10/13/11 <br />FireSeparationcompliancealternativeapprovedbyFireDept. <br />Page 7 of 10 <br /> <br />