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PBC Meeting Minutes <br />6 October 2011 Meeting <br />6/9/11 <br />Schedule(above)reviewed.RFShasbeenissuedand12requestshavebeenmadetodate. <br />7/14/11 <br />RepresentativesofRFWalshwereintroducedastheselectedOPMFirm. <br />RFWalshmadeashortpresentationonprojectschedule. <br />Sept.isgoingtobesobusyitneedstobeplannedoutverycarefullytoachievescheduleneeds. <br />7.3DesignerSelection <br />6/9/11 <br />DesignerSelectionhasnotbegunyet.Towngetsthreevotesoutoffifteentotalinselectingthedesigner <br />PBCmembersrequestedseeingtheRFSforDesignerServices <br />7/14/11 <br />DiscussionondraftofRFSforDesignerServices. <br />ThreemembersconfirmedforDesignerSelection,ChuckFavazzo,CarlOldenburg,PeterJohnson. <br />RFSavailable7/20willneedfeedbackprior. <br />Comments: <br />LEEDshouldbequalifiedas{aä|u <br />CommentsduetoPatbyFridayatnoon. <br />*Reviewedimportantdates. <br />**RFWtoassessscheduleifoptionexercisedtointerviewfirmsandstillmeetMarchMSBAdeadline. <br />AgendaforAugustmeetingtoincludeSchoolBoard/Superintendent;·-vtoreviewprojectandupcomingdeadlinesandneeds. <br />*MSBAapproved540­·Ò7;“·­“t·tosendlettertoRFWalsh. <br />8/11/11 <br />RFWalshpresentedasummarytableforeacharchitecturalfirmthatsubmittedtotheMSBAfortheEstabrookproject.Thetable <br />identifiedalltheconsultantslistedforeachfirm. <br />AlsodistributedwasacopyofDSBquestion10responsesforeachfirmwhichwastheEz©’x­opportunitytoprovidesupporting <br />informationonwhytheyshouldbeselected. <br />AbriefupdateonthescheduleprocessfordesignerselectionwasprovidedbyWalshonthetimelineandproceduresfor <br />participatingmemberstobeinvolvedintheselectionprocess. <br />Thematerialprovidedforeachsubmittingfirmwasreviewedandanopportunityformemberspresenttosharetheirthoughtsand <br />experienceswiththefirmforconsideration. <br />9/8/11 <br />ShortlistedSMMAandDDC.Interviewsareon9/13/11selectionwillbemadesameday.Scheduleisabout23weeksbehind <br />schedule.Akickoffmeetingwiththenewdesignershouldbeheldon9/15asaquickstartwillbenecessary. <br />9/15/11 <br />SelecteddesignerDiNiscoDesignPartnershipintroducedthemselvesandroles.DiscussedRFWalshagenda. <br />7.4SiteSurveyandBorings <br />8/11/11 <br />Itwasrecommendedthatthetownpursuesitesurveyandsoilboringsnowsothatarchitectwillhaveinformationintimelyfashion. <br />RFWwillassistindevelopingRFQforscopesofworkandinsolicitingquotes. <br />Motion:PBCauthorizedtheapprovalofupto(nottoexceed)$50,000forthepurposesofengagingsitesurvey <br />work/wetlandsflaggingandsoiltestborings/geotechnicalconsultingfortheEstabrooksite. <br />nd <br />Motion:CarlO.2:PeterJ.Vote:40 <br />9/8/11 <br />5bidsonGeotech.serviceswerereceived.Contractawardedat$19,500.Startedonsitethisweek. <br />ALandSurveycontractwasalsoawardedat$13,500andthesurveyorisonsite. <br />Page 9 of 11 <br /> <br />