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PBC Meeting Minutes <br />08 August 2011 Meeting <br />Manywouldliketomoveforwardwiththeprojectbutitisimportanttounderstandwhythenumberswentup. <br />Alsoitneedstobedeterminedhowreliablethecurrentnumberswillprovetobe. <br />DPCisconfidentthatthescopeisfullycaptured,butspeculatesthatthemarketcostwillcontinuetorise. <br />Alsoitwaspointedoutthattherearenofiguresinbudgetfornightlycleaningduringconstruction;andthisshould <br />beaddedin. <br />Otherdiscussionsincludedwhatcanberemovedfromtheaddedscopetogetclosertotheoriginalbudgetnumber? <br />Whatisthepaybackonthenewwindows? <br />PBCwouldlikeDPCtoputtogetheralistofalternatestogetbacktothe19.3number. <br />DiscussiononOptionalSeismicbracingforBridge,thoughtswerethatifitisnotrequiredatthistimeandcanbe <br />donewhenroofisreplacedinthefuturethenpossiblywaituntilthentodoso,howeveritwouldbehelpfulto <br />knowwhatkindofseismiceventwouldcausefailure. <br />Discussiononnewentrancecanopiesincludedfavorablecommentsonaverynicedesign.Somefeltthatifthe <br />projectcanaffordthemitwouldbeapossibleadd,howevercurrentchangesinoverallprojectcostsneedtobe <br />understoodfirst. <br />Summaryofdiscussions: <br />DPCtokeepmovingforward. <br />Aclearerexplanationofincreasedcostisneededpriortonextmeetingscheduledfor8/11/11. <br />If/Howcanwegetbackto19.3million? <br />ListofDesignScope/Deducts <br />Addalternates <br />4.22FireSeparationatModularClassrooms <br />7/14/11 <br />OptionsforFireseparationforthemodularclassroomswerediscussedandwithprojectedcostsor$25,000 <br />(wall)and$48,000(modularrelocation)ThePBCdiscussedsupportforthelessercostoption(wall)aslongas <br />optionisapprovedbybuildingcommissioner. <br />4.23Budget/ScopeUpdates <br />8/8/11 <br />DPCdistributedanupdatedestimatesheet(dated7/27/11)thatidentifiedscopeitemsthatcouldberemoved(or <br />remain)toattempttoadjustbudget. <br />SomePBCmemberswereinfavorofreturningtooriginal+/$19.4millionbudget,otherswereinfavorofdoing <br />whatwasneededtobedonetoavoidreducingtheprojecttoaregrettablescope. <br />DPC,PBCandschoolrepsreviewedlistandmaderecommendationsonscopeitemsfromchartunderPossible <br />ScopeAdditionsPossibleScopeReductions.Recommendationsfromgroupshouldadjustestimatedbudget <br />downwardfrom$21,855,444toapprox$20,055,000. <br />Additionitemsweresummarizedasfollows: <br />EntryCanopyatanaddofapprox.$160,000wasaperceivedbysomeasanicetohavebutwouldrequireschool <br />committeeinputasothersfeltontheoriginallyapprovedbudgetof+/$19.4millionshouldgoforward.An <br />alternatecouldbeconsidered. <br />SeismicBracingatBridgeisconsideredoptionalandrepresentativeswouldliketoknowwhattypeofseismicevent <br />wouldberequiredtobenefitfromtheimprovements. <br />NewWindowswouldbeconsideredanalternateintheproject.Anticipatedenergysavingsfromnewwindows <br />doesnothaveapromptpayback,planshouldrepairwindowsasbaseandreplaceasalternate. <br />Page 8 of 10 <br /> <br />