2011-06-09-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 09 June 2011 Meeting 4/14/11 General discussion on warrant article at Town Meeting passing to expand PBC. • Discussion regarding a protocol for reviewing prospective members and suggesting they come to at least two meetings to see what its like and then the PBC members could discuss further. • Discussion on background of prospective members and that they don't necessarily need to be architects or builders, an hvac engineer was suggested as was someone in an operations field. 5/12/11 The process for new project members was discussed. • Chair reports that the school committee or Town Manager appoint members for specific projects. Question asked if PBC should get to meet persons being appointed and vote if they are to be accepted. DPF reports that the appointment is per the bylaw. Discussion on 7 Member organization: • DPF reported that the 7 member organization takes effect some 60 -90 days after ATM or approximately August. • Discussion that a Criteria needs to be developed for determining new members. • Discussion that an HVAC or Civil Engineer would be a good knowledge base for a new member • Discussion on using town lists for seeking members rejected, focus should be on looking for prospect members individually. • Agreed PBC members should bring prospect list of people they feel would be a good fit. 6/9/11 A Lexington resident, an engineer currently involved in manufacturing, visited the PBC meeting to gain insight into the work of the PBC in consideration of the expansion of the PBC membership. 1.5 Co -Chair 5/12/11 The Chair lead a discussion on the need for a co- chairman of the PBC. • Discussion focused on the role of the committee, as some do not feel that the PBC should be the agency responsible for "selling" the project at Town meeting. • Discussion that ATM may want PBC opinions but PBC shouldn't be the advocate or proponents of the project. • No determinations made, no co -chair appointed. 6/9/11 Eric and Jon discussed a need to meet and review philosophy on role of PBC 1.6 Robinson Road Amointment 5/12/11 The superintendant of schools and the school committee have established an ad -hoc committee for the Robinson Road Project looking at traffic and needs as they relate to the Estabrook project. There will be 11 voting members and the PBC has been asked to provide a member to serve on this committee. Peter Johnson was nominated to serve in this capacity. Page 3 of 8