2011-06-09-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 09 June 2011 Meeting 1.2 Monthly Bills 1 -13 -11 DPF presented invoices totaling $1,150.00, which were approved for payment 4 -14 -11 DPF presented invoices totaling $10,843.00, which were approved for payment 6/9/11 DPF presented invoices totaling $127,500.00, which were approved for payment 1.3 Meeting Minute Format (Item Relocated from 2.24 to general business) For the purposes of reducing ongoing printed text previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. Mark Barrett is waiting for proposal from PSS. 7/13/10 Software has been purchased, is currently being installed on town server and DPF to coordinate with install on local computer and training. 9/14/10 DPF advises that the company we purchased the software from has ceased their relationship with the software manufacturer and a new vendor has contacted the town about providing support/ training. PBC supports getting training from the new support group as long as town is getting what it originally contracted for at the some costs. Mark Barrett will follow up. 4/14/11 DPF updated PBC on setting up training with new vendor, PBC is interested in getting the training completed so that the new software can be used as new school projects start. 5/12/11 DPF reported a quote received for training on prolog, but could only find out of state vendors approved by the software company. PBC member suggested he knew of a local firm we could get training from that would be more cost effective. 1.4 PBC Make -up and Projects 7/13/10 There was brief discussion about the make -up of the committee, numbers of members etc, and the issues of working with the growing volume of projects in Town. No conclusions made. 9/14/10 Additional discussion on the issue focused on clarifying areas or the specifics of where the PBC felt changes to the PBC organization /structure could be beneficial. a. Recommend to increase PBC member core /permanent number from 5 to 9 permanent members. b. Have a permanent member joined by a client (temporary /project) member(s) to make a sub committee. PBC to approve client members. C. Client members should be required to come to monthly PBC meetings to report on progress. d. Clearly define what projects constitute PBC involvement. Le, studies, programming, design, construction? e. What is the process for becoming a PBC member is there an application? f. What are the details of how Subcommittee process will work, what are their authorities, can they make approvals and determinations or is Full PBC approval required at the monthly meeting. g. Will project meetings that have sub committee members present require posting? 10/12/10 Discussion on this issue took place during executive session portion of meeting. 12/14/10 Proposed Language for a Town Meeting article relative to the PBC Committee format was discussed with a few edits proposed. First Paragraph, "five to Nine" members and change "more than two" to "more than three" 1/13/11 Town Meeting article was sent to Carl Valente and to Town Counsel, no response to date. 2/10/11 Discussions around the needs to properly vet building or user programs, Selectmen involvement in study process and selectmen liaisons to study committees. Discussed PBC bylaw restructure. Pat Goddard to discuss by law language with Carl. Jon Himmel will compose a process for PBC Committee, mail to PBC members for input and agreement of process. Page 2 of 8