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2011-01-13-PBC-min
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2011-01-13-PBC-min
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Minutes - PBC - Permanent Building Committee
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PBC Meeting Minutes <br />13 January 2011 Meeting <br />2.82 Wash Bay <br />04/13/10 <br />The PBC toured the vehicle car wash area to review the current conditions of erosion, paint decay, water seepage and equipment <br />operation. See HKT email of 1 -28 -10 and HKT letters of 2 -4 -10 and 3 -25 -10 and RW Sullivan memo of 5- 12 -10. <br />After much discussion of the many issues involved the PBC requested that HKT return to the next meeting with recommendations on <br />how each item can be addressed and resolved. <br />5/11/10 <br />HKT power point presentation will be forwarded to DPF. <br />Design team has not seen this type of condition with similar systems in other DPW's. <br />Review of steel, operator and disconnect. <br />Discussion needed of sequence of operation for the car wash. <br />PBC discussed HKT pursuing painter to get them to do as much as possible, but do it right. <br />Motion to set aside monies to hire a specialist to review conditions and processes of the wash bay area, may include forensics. <br />Motion: Dick Perry 2nd: Eric Brown Vote: 5 -0 <br />6/08/10 <br />Simpson Gumpertz & Heger Proposal was reviewed by PBC. PBC members would like the scope and tasks for investigation needs to <br />be defined. Mark Barrett to coordinate a meeting to discuss with Greg from SG &H. <br />7/13/10 <br />Meeting was held on 6118110 to review SGH Scope on report for vehicle wash Bay. <br />Draft report due on 7/26/10 for PBC review and proposed review mtg on 7128110 with Town Manager. <br />9/14/10 <br />When estimate is received DPF will send out to PBC members to review. <br />10/12/10 <br />It was discussed that in future contracts System Design Statements along with training requirements need to include design <br />intent. <br />2.83 Front Walkway <br />9/14/10 <br />DPF reported that DPW had a cost range of $13- 15,000 to install a sidewalk following the incoming driveway, instead of passing by <br />the flagpole at the center. PBC felt that the work could be done for less money and should be bid instead of using the state vendor <br />contract and that HKT had a responsibility to provide the town with design options and construction documents that could be put <br />out to bid. PBC asked DPF to notify HKT on need to meet design /code requirements and that they should provide layouts /options <br />(bike path is not a viable design option) to the PBC for review and that construction documents suitable for bid should be provided <br />10/12/10 <br />Mark Barrett will contact Gary Rhodes for a memo on code violation. <br />11/9/10 <br />Memo was sent to HKT and awaiting response. <br />12/14/10 <br />HKT provided several sketches that would satisfy the requirement to connection the public sidewalk to the front entrance. The <br />PBC elected to have Bill Hadley select a walkway plan from those presented, that he was satisfied with from and get pricing to <br />complete the work. <br />2.84 Emergency Operation Center <br />6/08/10 <br />Motion to approve expenditure of funds not exceeding $43,550.00 for the purposes of equipping the EOC at 201 Bedford Street. <br />Subject to the Town Managers approval that this expenditure represents an appropriate use or allocation of project funds for the full <br />scope required for EOC operations. <br />Motion: Eric Brown 2nd: Carl Oldenburg Vote: 4 -0 <br />2.85 LEED Gold <br />12/14/10 <br />HKT outlined that the project was 2 credits shy of a Gold certification for LEED and suggested costs of $6,000 to $7,000 to <br />investigate and pursue those two additional credits with no guarantee of receiving them. <br />The PBC elected to not pursue the extra credits. <br />Page 4 of 6 <br />
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