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PBC Meeting Minutes 13 January 2011 Meeting 2.86 Mechanics garage A/C 1/13/11 DPF requested that the PBC consider funding an approximate $8,500 engineering study and evaluation report on the provision of air - conditioning to the mechanics garage bays and sign shop at 201 Bedford street. The PBC denied action on the request to support the evaluation study. The PBC citied that it was not part of the original building scope and that they as a body had previously agreed that no further requests should be considered for the use of un- committed funds from the project, see item 2.2 above. 3.0 Cary Memorial Hall - Venue Improvement Study 3.2 Progress 11 -9 -10 It was reported that the project was initiating and that public Meetings were being scheduled to gather data on the use of the building. 4.0 Bridge &Bowman Renovation Projects 4.4 Update from School Committee Meeting 12/14/10 The committee was given an overview of the presentation that was shown to the School Committee in support of additional scope items. The School Committee recommended pursuing additional funding to incorporate the additional scope items. 4.4 LEED Certification 12/14/10 The Project Architects outlined that LEED certification was not considered to be viable given the scope and nature of the proposed work at Bridge and Bowman and recommended against pursuing the certification. The School Principals' thought that the funding for LEED pursuits could be better suited to go towards items that will effect programming or educational issues. 4.5 Project Direction 12/14/10 With the School Committees support of pursuing increased funding to expand the base scope of the project discussion ensued on the paths of the project and if and how work could continue until the spring town meeting. The DPC suggested a fee increase would be warranted in the area of $280,000 to accommodate the increased scope. Multiple scenarios were discussed concerning what scope items could continue, scheduling paths and what work could be continued contractually. Motion to recommend that project go dormant until additional funding is authorized for expanded scope or direction to continue with original scope received. Motion: Dick Perry 2 Carl Oldenburg Vote: 6 -0 Page 5 of 6