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Lexington Permanent Building Committee Meeting Maria Hastings Elementary School Building Project SBC MEETING MINUTES DATE OF MEETING: July 26, 2017 at 7:OOP.M. at 201 Bedford Street, Lexington MA PROJECT: Maria Hastings Elementary School Building Project Dore & Whittier Project #MP16-0112 SUBJECT: School Building Committee Meeting (D&W#13) ATTENDING: Jon Himmel Lexington PBC Chair Curt Barrentine Lexington PBC Charles Favazzo Lexington PBC Carl Oldenburg Lexington PBC Richard Perry Lexington PBC Howard Hobbs Lexington PBC Phil Colemen Lexington PBC Andrew Clarke Lexington PBC Pat Goddard Lexington DPF Mark Barrett Lexington DPF Mike Burton DWMP Trip Elmore DWMP Donna DiNisco DiNisco Design Ken DiNisco DiNisco Design Hasting portion of the meeting started at 7:04 1. D&W update on MSBA Process and CA transition team The project team met with the MSBA on Thursday July 20th to review the Schematic Design submission and answer any open question that may exist. There were few comments on either the submission binder or financial worksheets supplied. They confirmed that the MSBA would be participating in the project with a 35.79% reimbursement rate on MSBA REIMBURSABLE costs, which equates to a Maximum Total Facilities Grant of $16,492,249.00. In the meeting a brief review of SD comments, legal responsibilities of the district and limitations by the MSBA, and acknowledgement that this was the point of transition from the Feasibility and Schematic Design stage and moves the project into the hands of the MSBA Construction Administration team, which is Michael McGurl. The MSBA asked if there were any changes to the design or OPM teams. DiNisco stated that they were changing the Electrical Engineer for the project and D&WMP stated that we were going transition to our Construction Project Director as was presented in our proposal and interview. Mike Burton will replace Trip Elmore as the Project Director. The MSBA asked that we revise our Organization Chart and forward the new one. 1ANA(;t?NIENT 1',AI I'NERS, 1,I,(' MSBA Transition Meeting: The MSBA discussed a brief review the Module 6 (Design Development) process and acknowledged that the district was proceeding prior to Board and Local approvals, so reimbursement would not take place until both of those milestones take place. They stated that they will want to do a design drawing PROJECT MANAGERS review meeting at some point in the fall in the Designers office. ARCI I ITEC,T'S NCyu, ,Ru1.% ),J' MA ON'90 160 herrn wwHtry w IlMg '7 p„78.499. 999 ph 978,499.2944 Bn www.doren dwhlwittier.c.orn