2016-11-15-CEC-min - Laserfiche WebLink

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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting November 15, 2016 patched openings each spring and requiring replacement patching if necessary. In most cases, new permits are not issued until that work is done. The October 2015 report on the condition of the TownÓs pavements by the TownÓs long-time consultant, Faye, Spofford, & Thorndike (FST), was discussed and FST is currently preparing an updated analysis of that condition which will continue to use the Pavement Condition Index (PCI). The Town will be changing software providers that it believes will improve the analysis. The results will then be reported as a Roadway Condition Index (RCI). Although it will be numerically different, it will service the same purpose as the PCI. A Request for Proposal will be issued for a consultant to continue the yearly analysis of the RCI data. The Committee noted that last-yearÓs FST report showed, over time, a very significant drop in the PCI and increase in the dollar amount of the backlogged work if appropriations continued at the same level as the request for FY2018. The DPW response was that the Department believes it will be found that the benefits gained from the multiple, new, pavement-enhancement processes already being used will help reverse that long-term projected health of the TownÓs pavement. The Committee requests: It be supplied the current-yearÓs FST report when it is available. #523 Storm Drainage Improvements and National Pollutant Discharge Elimination System (NPDES) compliance: This project covers Environmental Protection Agency requirements and general stormwater drainage repairs, while the CIP #557 Comprehensive Watershed Stormwater Management project addresses preplanned, defined, stormwater-management projects. A 5-year NPDES permit was finally reissued, to become effective July 1, 2017. It includes some major changes, but Lexington has been pro-active and has been incorporating required elements in advance of the permit going into effect; therefore, the FY2018 funding request does not include an increase for new requirements. A 10% increase is included for outlying years, but those may need to be adjusted based on the firstyearÓs experience under the new permit. The Town has been using engineering student interns from University of Massachusetts (Lowell) to conduct stormwater sampling which reduces the costs for doing those required actions. Violations, which are immediately corrected, usually involve sanitary failures. Debt has been used in the recent past to fund these projects, but this will be re-evaluated for FY2018 and tax-levy funding will be considered. The Committee requests: An updated map of the sampling locations unless it is reported to be the same as provided last year. #524 Sanitary Sewer System Investigation and Improvements: The Town continues to identify and correct inflow and infiltration (I/I) situations in its sewer system and participates in the Massachusetts Water Resources Authority (MWRA) funding assistance program for such projects. There was discussion about a project in the Bowman trunk line that involved earth infiltrating the sewer line in a wetland area. While that was corrected, the rest of this line is suspect and actions to address that are being pursued. The Committee requests: A short description of the different phases and a status report for each project. #528 Hydrant Replacement Program: Hydrants are selected for replacement based on three primary factors: those associated with road and sidewalk improvements; Page 2 of 6