2016-11-15-CEC-min - Laserfiche WebLink

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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting November 15, 2016 Location and Time: Samuel Hadley Public Services Building, Training Room (221); 7:30 .. AM Members Present: Jill Hai, ChairDavid Kanter, Vice-Chair & Clerk; Rod Cole; Charles ; Lamb Member Absent: Wendy Manz Others Present (some arriving & departing during the meeting): Rob Addelson, Assistant Town Manager for Finance; Jennifer Hewitt, Budget Officer; Dave Pinsonneault, Director, Department of Public Works (DPW); John Livsey, Town Engineer, DPW; Robert Beaudoin, Superintendent, Environmental Services, DPW; Marc Valenti, Manager of Operations, DPW; Ralph Pecora, Superintendent, Water & Sewer, DPW; Erik Gitschier, Superintendent, Highway, DPW; Chris Filadoro, Superintendent, Public Grounds, DPW; Romina Comunale, Management Analyst, DPW; Robin Vella, Office Manager, DPW; Glenn Parker, Chair, Appropriation Committee (AC); Elaine Ashton, Town Meeting Member; Sara Arnold, Recording Secretary Documents Presented : Notice/Agenda of CEC Public Meeting, November 15, 2016 Updated FY2018ÎFY2022 Summary of Capital Improvement Projects (CIPs); DPW FY2018ÎFY2022 CIPs for DPW, including newly added #1040 Westview Cemetery Irrigation and #1043 Highway Sign Machine, and Updated DPW CIP #644 Sidewalk Improvement Draft Lexington CEC Subject Areas & Liaison Assignments for Fiscal Year 2017, dated 31 Oct 2016 Call to Order: At 7:32 .., Ms. Hai called this CommitteeÓs meeting to order. AM Introductions: Those present introduced themselves. Review of the FY2018–FY2022 CIPs: DPW DPW staff presented its departmentÓs CIPs. Comments and discussion included, but was not limited to, the following: #327 Automatic Meter Reading (AMR) System: Funding for this project has been requested in the past, but has regularly been deferred. The FY2018 request is for funding a consultant who would provide an analysis of the existing meter equipment for compatibility with an AMR system. It was agreed that this should include a cost/benefit evaluation of implementing an AMR system. #520 Equipment Replacement: This is an annual request that supports the timely replacement of aging equipment. Included for FY2018 funding are a soil screener and replacement of other equipment that has reached its end of life. A schedule was provided for the purchases planned for FY2019ÎFY2022 funding. The costs are based on estimates adjusted for inflation. The new compost turner was recently received and staff is being trained to use it. #522 Street Improvements: The Town has been incorporating alternative road treatments to prolong the life of the pavement, with positive results. Road conditions are slowly improving. The Town is holding National Grid and other entities that periodically open the roads to high repair standards; the Town is re-inspecting the Page 1 of 6