ProceduresManual-12-2023 - Laserfiche WebLink

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complicated, detailed professional accounting work including the direction and supervision of specialized and technical fiscal control functions; coordinate the accounting functions of other departments' accounting and auditing activities; be responsible for disbursement and receipt of all municipal monies and the maintenance of all records in coordination with the treasurer. The Comptroller shall develop, install, direct and supervise all accounting procedures and practices required by the Town; shall direct all accounting and financial activities of the Town; and shall review all payroll transactions, invoices for payments, statements of account, accounts receivable and accounts outstanding. The Comptroller shall be an ex officio member of the Appropriations Committee without vote. The Comptroller shall perform other duties as required by the applicable sections of the General Laws relating to Town Comptrollers and Town Accountants. C. Town Counsel 1. Appointment As specified in the Town By-Laws Chapter 90 section 24, the Select Board shall each year within thirty days after the annual election of Town Officers appoint an attorney at law as Town Counsel who shall serve a term of one year. 2. Powers and Duties The Town Counsel shall have the powers and duties specified in the General By-Laws of the Town of Lexington. D. Executive Clerk and Other Secretarial Staff 1. Appointment The Board shall each year appoint an Executive Clerk to assist the Board and to perform such duties as the Board Chair may direct. The Executive Clerk with the approval of the Board, shall employ additional secretarial help as deemed necessary to carry out the responsibilities of the Select Board. The hiring, performance evaluations and salary reviews for these positions shall conform to the regular Town personnel practices and procedures. 2. Powers and Duties They shall include but not be limited to: ● Complete, detailed set-up and follow-up (including minutes) of Select Board meetings, budget meetings and special meetings of the Board, including scheduling hearings as part of regular Board meetings. ● Answer correspondence addressed to the Board and assist the Chair and the Town Manager in answering the public's questions about the decisions and work of the Board. ● All administrative work for members of the Board, including processing requests for payments under Town Meeting Articles. ● Interface with the public on all personal, telephone, email, and online contacts. ● Prepare warrants for Annual Town Meeting, Special Town Meetings, and annual Page 9 of 39