Laserfiche WebLink
Breadcrumb Navigation:
<br />F. Special/Emergency/Working Meetings <br /> <br />1. Special Meetings <br /> <br />A meeting called for any time other than the regular meetings shall be known as a "Special <br />Meeting". The same rules as those established for regular meetings will apply. Notice for <br />Special Meetings will be posted at least 48 hours prior to the meeting. The Chair or any <br />member of the Board, through the Executive Clerk, may call special Meetings provided that all <br />Board Members are notified and that a majority of the members agree to meet. <br /> <br />2. Emergency Meetings <br /> <br />In a situation where immediate action is deemed by the Board to be imperative, an "Emergency <br />Meeting" may be called. In this case an emergency is defined by law as "a sudden, generally <br />unexpected occurrence or set of circumstances demanding immediate action". Such a meeting <br />may be held even though notice was not posted in time. Notice of an "Emergency Meeting", <br />pursuant to MGL Chapter 30A, Section 20(b), shall be posted as soon as reasonably possible <br />prior to such meeting. . <br /> <br />3. Working Meetings <br /> <br />The Board may conduct informal "Working Meetings" from time to time as the situation <br />warrants. At such meetings, which will be posted in accordance with the Open Meeting law, no <br />official action will be taken. A synopsis of transactions of informal meetings will be made a part <br />of the minutes of the following regular meeting. <br /> <br />G. Agenda Procedure <br /> <br />1. Responsibility <br /> <br />The responsibility for coordinating and planning the meeting agenda is that of the Chair. Each of <br />the Board Members and the Town Manager may request that items be placed on the agenda. The <br />Executive Clerk, after consultation with the Chair, shall schedule a realistic time period for each <br />appointment, interview, conference or other scheduled item of business and shall confirm all <br />appointments including time allotted. The Chair, in consultation with the Executive Clerk and the <br />Town Manager, shall decide the meeting date on which an agenda item shall appear. <br /> <br />2. Timing <br /> <br />All items for the agenda packet must be submitted to the Executive Clerk by noon three business <br />days before the preceding the meeting. Items not ready on time will be rescheduled except in <br />extraordinary circumstances. <br /> <br />3. Format and Content <br /> <br />Agenda items include by way of example: <br />Page 14 of 39 <br /> <br /> <br />