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<br />● Public comments will be conducted in an orderly and peaceable manner. <br />● Before speaking, speakers should state their names, addresses, and any affiliations. <br />● Each speaker may speak only once for a maximum of 2 minutes. <br />● Speakers will not be allowed to disrupt others, and may be removed from the meeting <br />if they do. <br /> <br />D. Staff Members in Attendance at Board Meetings <br /> <br />● The Executive Clerk of the Select Board and the Town Manager or their designees are <br />expected to be in attendance at all regular meetings of the Board. The Executive Clerk <br />or their designee shall attend in order to keep records of the proceedings, coordinate <br />and carry out the actions of the Board relating solely to the Select Board Office. <br /> <br />● The Town Manager, as Chief Executive Officer of the Town, shall attend in order to <br />keep the Board informed and advised and recommend in all matters that fall within the <br />jurisdiction of the office. The Manager shall carry out the actions of the Board as they <br />relate to the conduct and administration of Town affairs under the Manager’s <br />jurisdiction. <br /> <br />● The Town Counsel shall attend to provide legal direction, give consultation, advice <br />and opinions on legal matters pertaining to Town business when requested by the <br />Board. <br /> <br />E. Executive Session <br /> <br />If practicable, Executive Sessions, other than a few minutes in duration, will be scheduled to allow <br />the open meeting to commence at the regular starting hour. Only items clearly allowed under the <br />State's Open Meeting Law shall be included in Executive Session. An Executive Session shall not <br />be held unless the Board has first convened in Open Session for which notice has been given. A <br />majority of the members must vote to go into Executive Session and the vote of each member must <br />be by roll call recorded in the minutes. The mover must specify in the Open Meeting the grounds <br />on which Executive Session is sought. Before the Executive Session, the Chair must state whether <br />or not the Board will reconvene in Open Session. <br /> <br />1. Executive Session Votes <br /> <br />During Executive Session, all votes shall be recorded through a roll call, and these votes will <br />become a part of the Executive Session's records. <br /> <br />2. Executive Session Records <br /> <br />The Board must maintain accurate records of both Open Meetings and Executive Session. At a <br />minimum, the records must set forth "the date, time, place, members present or absent and action <br />taken". Executive Session records shall remain confidential only "so long as the publication <br />may defeat the lawful purpose of the Executive Session, but no longer". Thereafter they shall be <br />open to the public. <br />Page 13 of 39 <br /> <br /> <br />