2023-03-09-PBC-min - Laserfiche WebLink

Browse Search

adjustments. At the last HDC hearing discussion was raised about the arch in the design however an informal vote was taken, and the majority wanted to retain the arches in the design. Given some negative feedback from some abutters there will be an upcoming meeting with a presentation to receive some feedback as well as show everyone what it will look like in the different seasons with some updated renderings. With regard to battery storage on site, the potential capacity was asked about. It was reported that the final numbers on the capacity would be determined once more detailed calculations on solar generation were available. The target would likely stay under 500. Update on LHS Project Status The RFS schedule was presented. Staff reported they the Town was invited to a meeting on March 1st with the MSBA for their process. Module 2 would involve the selection of the owner’s project manager and the designer, and Module 3 would be a feasibility study. The first deadline for submission of the draft RFS is Next Friday. The sustainability policy requirements were the last piece. Advertisements for RFS will be available on March 30th. The next document will be due May 10th as a ranking of OPM finalists, with a meeting to present to the MSBA OPM Selection Panel on June 5th. On June 12th, an OPM contract would be executed. The designer selection processes are expected to be completed by October 2023, with the feasibility study completed in October 2024. It was reported that a subcommittee would need to be put together. It was asked if the MSBA contribution would be 27% or 31%. It was confirmed that reimbursement is 31% of eligible costs only or roughly 25% of the total cost. Estimated size of the new building was asked. Staff stated the new building would be approximately 425,000 square feet, with a design for 2,395 students. Currently the estimated Square Foot costs need to be determined as moving forward, costs are rising. It was asked if the School Administration offices were being considered as going into the High School Design and this was confirmed as an option, although those spaces are not eligible for reimbursement. There was some discussion about reviewing other communities Bid Documents to see what is behind their Square Foot costs. Staff stated it was possible but would require some detailed review. General discussion on sharing the Integrated Design Policy updates with attachments to the High School RFS, which opens the door for some discussion on these issues at Interviews. Update on Integrated Design Policy Bridge Document General discussion about the components of the RFS that we want to add to the RFS to detail specific Lexington needs. Jon shared some discussion on the proposed Attachment B to the ID policy Jon had previously distributed a draft workplan which includes a draft schedule and reviewed both documents. Jon also prepared and reviewed some stakeholder & input organizational charts and proposed that these documents be part of the Interview process. It was shared that there are more people over 65 that pay taxes than there are students in the high school and we should get those over 65 excited about the project. It was also pointed out that given the High School site location and other uses of the property could be woven into the community. Three versions of the Organizational chart were reviewed. Jon also reviewed a sample project Schedule outlining the higher level milestones. Jon shared thoughts for the interview process to be more interactive. It was discussed that the project manager and the team also needed to show up for the process. It was suggested to have a 60-minute interview and introduction of the project, a 5-minute presentation by the prospective OPM individual and team, a 40-minute interactive work session, and answer any questions. It was stated that the bridge document needed to be tweaked, so it did what was desired. It was discussed that the relationship between residents of the town and the high school would change for years.