2023-03-09-PBC-min - Laserfiche WebLink

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It was asked if the color coding of the org charts would be explained to the recipients. It was stated that the colors came from a meeting to break it into three separate slides and explain what the gray, blue, and green presented. Mike stated it would be made clear what the colors mean prior to sending the document out. It was suggested to include dates on documents sent out. It was explained that the blue represented individuals with design input for the project. It was discussed that the document must be revised and labeled in a working group. The draft schedule was presented. The forming of the team will be throughout 2023; the feasibility study will go far into 2024; there will then be a four-month MSBA approval process, a vote, 114 workdays for design development, a bidding process that will begin in 2027, Phase 1 construction completed before the end of 2028, followed by Phase 2 construction. The first students would move in December 2028 if everything remained on schedule. It was asked if the two months for commissioning was typical for school projects, and it was stated that the flush- out was intended to get everything out of the building, and it may take two months, but the amount of time may change. In the town meeting next week, there will be an update about this information. It was also recommended to hire a third-party estimator. Mike reported $8 million in funding for the fiscal year 2025 and $12 million for the fiscal year 2026. It was asked if there was a problem sharing attachment A in its draft form. Jill will be emailed and asked if it is okay to share it. It was asked when the draft could be ratified with the select board. Jon stated it should be done soon, but adding a sentence to the design policy needs to be worked out. It should be ready by the next meeting. Wendy suggested that further revisions to be shared should be dated. For the integrated building design, it was decided to add an eighth bullet item that “the consultant shall prepare a work plan consistent with attachment B.” In addition, it was decided to change bullet two under policy revisions and updates to “This policy and its attachments” and to add “as well as stakeholder coordination, project management, and budget and schedule control” to the end of the second bullet point. Chuck moved to recommend the revised policy to the selected board and SLC., but it was decided that A draft will be shared with Todd and his group and to have a joint meeting on March 21st at 6 pm via Zoom prior to making a motion to approve and sending it to the boards. It was asked for clean versions of the documents to be sent on Friday, March 17th at the latest. The subcommittee will work on attachment B. Motion to adjourn, all approved. Next meeting 4/9/23