FINAL OS SC Mtg Minutes 2017-09-19.pdf

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c. Disposal of Surplus Property The Assistant Superintendent for Finance noted that this surplus property relates to a number of old cars that are on the property,and that are ready for disposal. The following vote was then taken: ACTION 2017#60 Moved(Leone)and seconded(DeLuca) To authorize the disposal of surplus property, as presented VOTE: 10 members in room at time of vote Weighted Vote present: 100% Weight needed: > 50.00% Names of towns opposing or abstaining: none Final percentage results of vote: 100% Final status of the vote: Unanimous d. Update on Inspector General Review The Assistant Superintendent gave an update on this item. He explained that since the June meeting, additional documents were requested, and on August 2,2017, 90 additional documents were provided. He further explained that as of today,there has been no response. 7. SCHOOL BUILDING COMMITTEE REPORT,Ford Spalding a. Presentation: Building Project Progress Ford Spalding, as Chair of the School Building Committee,provided a viewing of"before"pictures and current construction status pictures and videos. He explained the details related to clearing the site to date to prepare for the upcoming foundation work. He called attention to the"Minuteman Rock"image, and noted the decision to save it so that it can become part of site due to its historical and geological relevance. He noted that it will be at the rear of the building. The Superintendent added that the size of the rock is approximately 16 x 24 ft. b. School Building Committee Update Mr. Spalding explained that the 60%and 80%construction design documents have been submitted, and the plan is to submit the 90%on October 17,4 weeks behind schedule,due to the Lincoln permitting delays. He explained that there have been many meetings,much cooperation in providing details in response to requests, and the hiring of a consultant at Minuteman's expense. c. Permitting Relief Mr. Spalding explained that the project is planned for implementation stage by stage, and he outlined some unexpected cost issues. He explained that there was a delay in getting the necessary permit from Lincoln to proceed after clearing the site. He explained that delays can create cost escalation. Delay in the approval of the foundation/steel permit was due to differences in state construction code 8 (in effect at time of the application) vs. state construction code 9 (in effect July 1,2017). The Design Team's attention was directed away from preparing the 90%documents, so they could respond to questions raised by the Town of Lincoln. As of September 8,however,the foundation/steel permit is in hand. Permit from the Lexington Conservation related to wetlands and snow removal was received. Additionally,he pointed out that the recent hurricanes will impact the cost and receipt of materials. The 90 and 100%construction documents will involve a cost reconciliation. Finally,he explained the details related to the anticipated cost overrun in the area of permit fees, as shown in materials distributed at the table(Attachment C). 5