FINAL OS SC Mtg Minutes 2017-09-19.pdf

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Mr.Mahoney explained the chart that was included on funds paid out to date. He added that the permitting fee issue and delays represent real time and money, and raise lots of concerns. There are figures outlined in the Project Funding Agreement which set an expectation, and the fees are anticipated to be in excess of that. Additionally,permitting fees are not reimbursable, and they are being calculated on the residential base. The Superintendent added that with the proposed vote,he would like to investigate how the fees are being determined, and the cause of the delays. He noted that in order to seek relief,he may go through the Selectmen or the Town Meeting process. He expressed his desire to be careful and knowledgeable about the process, so wants to look at options after having conversations with MSBA and other towns. The Chair suggested that an action plan be developed on the exploration process. The member from Concord suggested that the Town of Lincoln may have limited experience with a building project of this magnitude. The member from Stow emphasized that time is being lost, and the fees are excessive and out of scale. She pointed out that what was missing from the documentation provided was clarity around the state construction codes for the 60% and 90% construction documents. Mr. Spalding explained that the documentation provided by Skanska involved email conversations. In response to a question,the Superintendent noted that the CM as Risk can not be held accountable for these fees because their job is construction. Another point raised was that there may not be a precedent for a district school being built in a non-member town. Mr. Spalding emphasized that the proposed vote has the support of the Project Team and the School Building Committee. The following vote was then taken: ACTION 2017#61 Moved(Stalin)and seconded(Flood) To direct the Superintendent to explore the process of seeking relief from permitting and other fees related to the construction of the new high school VOTE: 10 members in room at time of vote Weighted Vote present: 100% Weight needed: > 50.00% Names of towns opposing or abstaining: none Final percentage results of vote: 100% Final status of the vote: Unanimous Mr. Spalding added that the project remains ahead of schedule still, and there are many proactive meetings underway with various consultants to keep things moving. He urged that members visit the website (http://minuteman.org/domain/81)for updates, announcements,neighborhood notifications,and ongoing photos of the progress. He also noted that if anyone is interested in a tour of the site,they can contact him directly. 6