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• Jon Himmel questioned if schematics would suffice for finance committee initial discussions; He went on to strongly suggest that the A/E finish the DD set, reconcile the A ?E's estimate with that of the CM prior to the Town Meeting (TM) discussions. This would require that the TM be scheduled accordingly. • Question asked - do we have money to pay CM fees today? Yes. • Harrington School • First Project: (Minor renovation LCP) ($200,000 ECC) Told to hold project for now. • Release design funds by October 1, 2015 • - Design & CDs October 15 -Feb 16 • -BID: March -April 16 • - Construction: April- August 16 Second Project: Harrington ES Addition Study (make it a 27 classroom school) • Release design funds by October 1, 2015 • Study: October - December 2015 • Bridge and Bowman — told not to do anything until after fall. Grading plans, floor plans, preliminary cost estimates for prefabricated units have already been done by DiNisco. Bridge / Bowman project are currently on hold and not likely to proceed. Lee Noel Chase left the meeting at 8:30 p.m. • Discussion followed on the merits of the Bridge & Bowman project and their impact on other schools population. Jon Himmel shared he's concerned about enrollment issues at Bridge & Bowman and Harrington. The amount of kids at new Hastings may solve Bridge & Bowman problem, but you still have 270 students on 5 -year horizon. • PBC asked about how the DiNisco fee dollars are budgeted to the various consultants. DiNisco has a detailed work plan for each site that says what each consultant needs to do. • Pat Goddard shared that we have reviewed the work plan and are comfortable with the Architect and his ability to manage the consultants. Dick Perry left the meeting at 8:40 p.m. 3. David Billings reviewed the Construction Manager (CM RFQ Tracking) • 16 firms have requested RFQs and most for all three (Fiske, Diamond, Clarke). • Only a few asked for Fiske alone. David reviewed each firm and provided a brief overview of each company. The RFQs are due the 27th of August. Hill will review them and put summary together for subcommittee to rank them and /or short list (3 -4 firms for each project). Once shortlist agreed upon, Hill will then send out the RFPs and invite them to Interview. Proposals will give lump sum general conditions and percentage of construction costs and fees for each project separately. • Pat Goddard shared that there will be separate interview slots for each project; we should Interview some firms that are just seeking Fiske, so we keep open the possibility of individual CM's or 1 CM for all. • Jon Himmel asked if we should reach back out to the AG /IG on our process. David Billings stated no, they told us what they wanted. • Dave Billings shared that this is a qualification process only and we negotiate with the highest ranked firm. The proposal would have to include fees, general conditions, project approach, and will need to point out the advantage (if any) the Town would get if we did all three (3) projects with 1 firm. PBC Meeting 081315 Page 3