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PBC Meeting Minutes <br />12 January 2009 Meeting <br />2.75Carpet <br />12/8/09 <br />Thecarpetmanufacturerisnowproposingtoreplaceallthecarpetinthebuildingbasedupontheapparentdefectinthebacking <br />material.Thedetailsofthereplacementarenotyetdefined.Anewbackingmaterialisplanned. <br />1/12/10 <br />Replacementprocesshasbeeninitiated,althoughplanningandschedulingwillbeneeded.Materialsareonorderandare6to8 <br />weeksout. <br />2.76References <br />12/8/09 <br />ThePBCdiscussedandagreedthataletterofrecommendationshouldbesenttoHKTArchitectsandtoźƷ͸ƭProjectManagerMichael <br />Lawrencefortheoutstandingwork,careandlevelofcommitmentdedicatedtotheTownandthisproject. <br />01/12/10 <br />JonHimmelwillwriterecommendationletters.PBCsuggestthatHKTbeavailableforTownMeetingtodiscusscloseoutof <br />projectandmoneysaved. <br />3.0K12MasterPlan <br />Forthepurposesofreducingongoingprintedtext,previousentriesunderthisheadingmayhavebeenremovedfromcurrent <br />meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. <br />3.1PreliminaryReviewofMasterPlan <br />ЉЊΉЊЌΉЉВ <br />RepresentativesoftheDesignPartnershipofCambridgepresentedanoverviewoftheK12MasterPlanfindingstodate. <br />PBCadvisedDPCverifysetbackswithzoningforanyconstruction. <br />PBCrequestedfulldisclosureoffootnotesonanyandallcostdocumentsandestimatesshowingescalationprovisionsand <br />terms. <br />PBCrequestedtownexpensesbeaddedtoprojectcostsheet. <br />SchedulingdiscussionsinvolvedestimatesonMSBAreviewschedulesandfundingcycles. <br />ЌΉЊЉΉЉВ <br />DPFreportedthattheK12MasterPlanwasbeingfinalizedandisscheduledforapresentationtotheSchoolCommitteeinMarchof <br />2009. <br />3.2AdhocCommittee <br />ЏЋЍЉВ <br />TheSuperintendentofSchoolshasaskedforanadhocCommitteetoreviewtheK12MasterPlan.Committeemembersarebeing <br />requestedfromseveraldifferentareasincludingtworepresentativesfromthePBC. <br />JohnHimmelandEricBrownvolunteeredtoservetheAdhocK12CommitteeinrepresentationofthePBC <br />ЊЉΉЊЌΉЉВ <br />PeterJohnsonwasalsoavolunteerforAdhocK12inrepresentationofPBC. <br />3.3Presentation <br />11/10/09 <br />InconjunctionwiththeSchoolCommittee,theDPFandSuperintendentofSchoolsconductedaPublicinformationalsessionon02 <br />November2009,regardingthefindingsoftheadhock12committeeandźƷ͸ƭreviewoftheK12MasterPlanaspreparedbyThe <br />DesignPartnershipofCambridge. <br />3.4SchoolCommitteeVoteforBowman&BridgeRenovation <br />1/12/10 <br />PBCnotifiedthePBCthattheSchoolCommitteerecentlyvotedtomoveforwardwiththeBowman&Bridgerenovationplans <br />outlinedinthek12MasterplanandtoplaceanarticleatTownmeetingrequestingfundingforthefirststepinDesignServices. <br />ACapitalRequesthasbeendevelopedundertheFY20112015SummaryofCapitalImprovementProjects(revisedDecember22, <br />2009)fortheSchollDepartment,requesting$750,000inFY2011andidentifyinganeedof$12,325,000forFY2012. <br />Page 6 of 7 <br /> <br />