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PBC Meeting Minutes <br />08 December 2009 Meeting <br />2.26Budget <br />Forthepurposesofreducingongoingprintedtext,previousentriesunderthisheadingmayhavebeenremovedfromcurrent <br />meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. <br />8/11/09 <br />TheƚǞƓ͸ƭAccountingsoftware(MUNIS)hasnotcarriedoverbalancestothenewfiscalyr.asofyet.DPFaskedtopostponethe <br />budgetreviewuntilafterMUNISisupdatedforthenewfiscalyearsothatthebudgetcanbebalanced. <br />10/13/09 <br />Notcompleted,MarkBarretttomeetwithFinanceforcompletionandwillsendcopiestoPBCmembers. <br />11/11/09 <br />DPFreportsthatthestatusofthebudgetandorbottomlinefigureremainstrue,intermsofuncommittedfunds. <br />DPFtoworkwithFinancetoverifycommitments,encumbrancesandoverallbudgetandreportbacktoPBC. <br />2.29Equipment <br />8/11/09 <br />DPFreportsreceiptofPCO145fortheremainingequipment.Earlierreportsthatthereweretworemainingpiecesofequipment <br />werenotaccurateasthePCOincludestwoindustrialtypepiecesofequipment,i.e.latheandmillingmachine,aswellasadrillpress <br />andasmallliftingworktable. <br />DPFstatesthatthesmallliftingworktableshouldbetemporarilyremovedandnotorderedastheonespecifiedrunsoncompressed <br />airandthisshouldberespecifiedforelectricpowerasthecompressedairismoreproblematictofeedtotheunit. <br />DPFsoughtapprovalofthePCO145issuedat$60,852.18,butreducedto$55,617.22toeliminatetheaforementionedtable. <br />PBCrecommendsthatPCOcouldbeapprovedasapartoftheoverallequipmentapprovalaslongasDPFhasreasonableconfidence <br />thattheoverallbudgetconditionisinkeepingwiththeexpressedPBCthresholdforspending. <br />9/8/09 <br />Motion:ToapprovePCO145$60,852.18 <br />Motion: Peter Johnson Second: Jon Himmel Vote: Unanimous <br />10/13/09 <br />IssuedapurchaseorderrequesttoTownHallasitemsonStateVendorContractforcostof$54,542.02,thisworkincludedasafety <br />belt$215.93notpreviouslyapproved. <br />2.31BiDirectionalRadio <br />Forthepurposesofreducingongoingprintedtext,previousentriesunderthisheadingmayhavebeenremovedfromcurrent <br />meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. <br />8/11/09 <br />HKThasreceivedFireDepartmentfeedbackandissendingtheRFPouttoprospectivebidders/installers. <br />9/8/09 <br />Proposalshavebeenreceived,tobeevaluatedbyHKTArchitects. <br />PBCwouldlikeverificationthatbatterybackupisprovidedfortheantennasystem. <br />Copiestobesenttothefiredepartmentforreviewaswell. <br />Motiontoawardcontracttothelowestqualifiedeligiblebidder,nottoexceed$54,416.00 <br />Motion:BillKennedySecond:PeterJohnsonVote:Unanimous <br />12/8/09 <br />ContractamendmenttoHKTwasreviewedbyPBCasincludingitemsallpreviouslyapproved.ContractAmmendmentwhich <br />includesBidirectionalradioantennaisbeingforwardedtotownhallforfinalapproval. <br />2.34Movers <br />5/19/09 <br />ThePBCapprovedtheawardofaPurchaseOrdertoSterlingmoversfortherelocationservicesoftheDPWandDPFOffices. <br />Motiontoapprovequoteof$8,684.00toSterlingMovers. <br />MotionEricBrownSecond:DickPerryVoteUnanimous <br />8/11/09 <br />TheremainingmoveelementisforthemovingoftheVaultcontents,whichwillbecompletedafterthehighdensityfilesare <br />completed.Vendorisbeingpaidforcompletedportionsofthemove. <br />10/13/09 <br />Vaultcontentstobemoved10.14.09. <br />11/10/09 <br />Vaultmoveiscomplete.Waitingforfinalpaperworkforpayment. <br />Page 4 of 9 <br /> <br />