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PBC Meeting Minutes <br />08 December 2009 Meeting <br />1.3MeetingMinuteFormat <br />(ItemRelocatedfrom2.24togeneralbusiness) <br />Forthepurposesofreducingongoingprintedtextpreviousentriesunderthisheadingmayhavebeenremovedfromcurrent <br />meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. <br />8/11/09 <br />PBCChairreportsthatafterdiscussionswiththeTownManager,thepurchaseofPrologSoftwarewasapprovedforpurchaseforuse <br />byDPFindevelopingfuturemeetingminutes.PBCindicatedthatsomeleveloftrainingwouldberequiredforuseofthesoftware. <br />9/8/09 <br />DPFtoinquireaboutstatusofsoftwarepurchase.Proposalshouldincludetraining. <br />10/13/09 <br />MarkBarrettreceivedestimatesforPrologpurchase,PBCsuggestwepurchase2licenses.MarkBarretttoinquireabouttraining. <br />12/8/09 <br />DPFhascontactedPrologsalesrep,andisawaitingreturncall,tofinalizepurchasearrangements. <br />2.0PUBLICWORKS&FACILITIESBUILDINGPROJECT <br />2.01ContractorMonthlyRequisition <br />Forthepurposesofreducingongoingprintedtextpreviousentriesunderthisheadingmayhavebeenremovedfromcurrent <br />meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. <br />11/10/09 <br />Applicationforpayment#25totheGeneralContractorwasreviewed.$49,169.00 <br />Motion:ToapproveApplicationforPayment#25. <br />Motion:PeterJohnson2nd:JonHimmelVote:Unanimous <br />12/8/09 <br />Applicationforpayment#26totheGeneralContractorwasreviewed. <br />Motion:ToapproveApplicationforPayment#26intheamountof$73,743.00. <br />Motion:PeterJohnson2nd:JonHimmelVote:Unanimous <br />2.03ConstructionChangeOrders <br />Forthepurposesofreducingongoingprintedtextpreviousentriesunderthisheadingmayhavebeenremovedfromcurrentmeeting <br />minutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. <br />10/13/09 <br />ChangeOrder21$49,686.42 <br />Motion:BillKennedySecond:PeterJohnsonVoteUnanimous <br />12/8/09 <br />t/h͸ƭʹ59,163,166,167,168,169,170,171,172,173,174,175,176,177,178,179wherereviewedanddiscussed. <br />Motion:Toapprovet/h͸ƭʹ59,163,166,167,168,169,170,171,172,173,174,175,176,177,178,179wherereviewedandapproved <br />withanettotalamountofacreditof$12,310.94tothetown. <br />Motion:EricBrown2nd:PeterJohnsonVote:Unanimous <br />2.3CommissioningStatus <br />Forthepurposesofreducingongoingprintedtextpreviousentriesunderthisheadingmayhavebeenremovedfromcurrent <br />meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. <br />8/11/09 <br />DavidFennelofSebestaBlombergmadeareporttothePBConthestatusofthecommissioningwork. <br />Functionaltestingiscomplete. <br />a.Trainingneedstotakeplaceonthemajorityofitems. <br />b.SBisconfidentthateverythinghasbeeninstalledperthedesigndrawingsandisoperatingcorrectly. <br />c.LightingcontrolshavebeenevaluatedthroughtheuseofdataloggersandSBiscurrentlyevaluatingtheresults. <br />d.SBreportstheywillalsobeevaluatingtheexteriorlightinginasimilarmanner. <br />e.HKTisreportedlyinvestigatingtheneedforanaudiblealarmintheveh.Staging&prepareatiedtotheCOsystem. <br />f.SBreviewedthecorrectiveactionlogwiththePBC. <br />Page 2 of 9 <br /> <br />