2009-10-13-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 13 October 2009 Meeting 10/13/09 Processed to TOB as a Purchase order as items on State Vendor Contract for cost of $54,542.02, included a safety belt $215.93 not previously approved. 2.31 Bi-Directional Radio For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 8/11/09 HKT has received Fire Department feedback and is sending the RFP out to prospective bidders / installers. 9/8/09 Proposals have been received, to be evaluated by HKT Architects. PBC would like verification that battery backup is provided for the antenna system. Copies to be sent to the fire department for review as well. Motion to award contract to the lowest qualified eligible bidder, not to exceed $54,416.00 Motion: Bill Kennedy Second: Peter Johnson Vote: Unanimous 2.34 Movers 5/19/09 The PBC approved the award of a Purchase Order to Sterling movers for the relocation services of the DPW and DPF Offices. Motion to approve quote of $8,684.00 to Sterling Movers. Motion Eric Brown Second: Dick Perry Vote Unanimous 8/11/09 The remaining move element is for the moving of the Vault contents, which will be completed after the high density files are completed. Vendor is being paid for completed portions of the move. 10/13/09 Vault contents to be moved 10.14.09. 2.40 Pavement testing 6/24/09 Pavement Testing $3,50.00 Motion to approve $350.00 for Pavement testing. Motion: Dick Perry Second: Jon Himmel Vote Unanimous 9/8/09 $6,600.00 F.S.T invoice to be paid by contractor. 2.55 PCO 130 Exterior Corrugated Metal Panel 7/14/09 HKT still investigating Issue involves proper sealing of the building skin, specifically at seams and penetrations prior to the installation of the metal panels. PBC recommends review of clerk of the works photos and videos during construction to gain confidence in thoroughness of work and the removal of selected panel locations as a sampling to expose area and inspect for proper sealing. 9/8/09 HKT to investigate materials used and to quantify number of locations where product was used after penetrations through finished wall system. Also PBC recommends a review of the condition 9 months in to the 1 year warranty period to identify problems in advance if they exist. 10/13/09 Concern - warranty on waterproofing system intact after spray foam was used. Is it compatible with waterproofing system. HKT to follow up with CTA, sub and manufacturers rep. Page 4 of 8