2009-10-13-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 13 October 2009 Meeting g. RTU-1 was discussed with respect to modifications being made to unit through discussions with manufacturer. A 40 amp fuse is being increased to 50 amp upon manuf. Recommendation and a letter is being sought by SB from the manuf. Documenting warranty of the fuse change. Condenser fan motor has been tripping out and a fuse change was recommended there as well per the manuf. a letter has also been requested o that item for warranty. The motor for the energy recovery wheel was replaced yesterday. DPF is seeking confirmation that RTU-I is capable of meeting the cooling and ventilation loads as specified. SB States that we should be able to verify that by a test on the system simulating balancing conditions, he will coordinate with DPF. h. PBC requested if searchable PDF files were owned under the contract for Operation and Maintenance manuals. SB is investigating warranty time frames with engineer and manufacturer for RTU-1. 9/8/09 Waiting for an updated balance report and letters from manufacturer. Training to start 9/10/09. 10/13/09 Scheduled meeting to review training Mark Barrett will report in November. 2.4. DPW Construction Schedule For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 9/8/09 Pavement settlement, paving will start the end of week 9/11/09. Landscaping, fall planting will start when paving is completed. Some planting holdover until Spring. Punch list is ongoing 10/13/09 . Paving complete, plantings this week, punch list is ongoing Landscaping, minor electrical, signage and LEED Documentation to be addressed by CTA. Carpet tile issues meeting in @ 2 weeks to review findings and discuss solutions. 2.22 Telephones for DPW 8/11/09 Installation of the new telephone system is primarily complete. DPF and Town IT are developing a punch list. Some phone features have not yet been rolled out to users yet and will be done along with additional training. 10/13/09 Admin training is ongoing. Punch list has been reduced to QOS testing, training and battery packs. 2.26 Budget For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 8/11/09 postpone the budget review until after MUNIS is updated for the new fiscal year so that the budget can be balanced. 10/13/09 Not completed, Mark Barrett to meet with Finance for completion and will send copies to PBC members. 2.29 Equipment 8/11/09 DPF reports receipt of PCO 145 for the remaining equipment. Earlier reports that there were two remaining pieces of equipment were not accurate as the PCO includes two industrial type pieces of equipment, i.e. lathe and milling machine, as well as a drill press and a small lifting worktable. DPF states that the small lifting work table should be temporarily removed and not ordered as the one specified runs on compressed air and this should be re-specified for electric power as the compressed air is more problematic to feed to the unit. DPF sought approval of the PCO 145 issued at $60,852.18, but reduced to $55,617.22 to eliminate the aforementioned table. PBC recommends that PCO could be approved as a part of the overall equipment approval as long as DPF has reasonable confidence that the overall budget condition is in keeping with the expressed PBC threshold for spending. 9/8/09 Motion: To approve PCO 145 $60,852.18 Motion: Peter Johnson Second: Jon Himmel Vote: Unanimous Page 3 of 8