2009-05-19-PBC-min - Laserfiche WebLink

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Meeting Minutes Lexington Permanent Building Committee (PBC) Location: 146 Maple St. Conference Room Date & Time: 19 May 2009, 7:00PM 2.6 Weston & Sampson Site Environmental For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 10/14/08 Excavation for underground storage tanks and Fuel Island was started and then stopped due to excessive ground water in location. Testing on ground water showed that water could not be discharged to storm water without filtering. Alternate plans developed to remediate ground water issue on site and reflected in need for W&S score items 17 & 18. Motion: Approval to have W&S to perform Task 17 and 18. nd Motion: Bill Kennedy 2 Eric Brown Vote: Unanimous 11/04/08 Monitoring wells installed per DEP Requirements. One additional Oil Drum has been found in continued excavations. The drum was captured and handled properly however additional services are required from Weston and Sampson to process this event as well as provide oversight in the underground fuel tank installation. Motion: W&S approved to perform services for Task 19 and 20 in the amount of $5197.23. Motion: Bill Kennedy 2nd: Carl Oldenburg Voted: Unanimous 01/13/09 Motion: W&S closeout services approved in the amount of $29,194.00. Motion: Peter Johnson 2nd: Dick Perry Voted: Unanimous 3/10/09 The DEP deadline for filing the close out reports on the environmental issues on this site is nearing and W&S cannot file these reports as contracted for on 1/13/09, because the site work is not yet complete. During what appears to be the remaining site construction work additional suspect materials have been identified and separated from the excavations. W&S has submitted a proposal for services to provide the necessary consulting related to these materials under task 19 as well as a new task 24 to file and interim IRA report, since the close out report cannot be filed. PBC requested that the project team expedite the site work so the final report can be prepared without the need for another interim report beyond the March 09 report. Motion: To approve Weston & Sampson additional services in the budget amount of $13,620.00 to be billed hourly by W&S, Motion: Dick Perry 2nd: Bill Kennedy Voted: Unanimous 2.9 Furniture For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 12/09/08 Report back in January with proposed cost. Six weeks production two weeks install. 01/13/09 PBC has agreed for Pat Goddard and Bill Hadley to make final decisions on furniture and colors based upon the palette accepted by the PBC. 3/10/09 Price Quote was received by DPF and DPW for furniture systems for the new building. Quote was finalized with final color and fabric choices with a total cost of $209, 941.01. To be posted against the FFE budget line item of $300,000 for hard and soft costs. A purchase order was issued by the town. Delivery schedules are being reviewed with early may as a current projection. PBC recommended finding out about vendor storage time in PO agreement as delays in occupancy should not result in extra charges. Page 4 of 12 4