2008-07-08-PBC-min - Laserfiche WebLink

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11 July 2008 Meeting Minutes Lexington Permanent Building Committee (PBC) Location: Cary Memorial Hall-Estabrook Meeting Room 08 July 2008 Date & Time: , 7:00PM Ongoing Items 2.3 Commissioning Status HKT / SB 5/13/08 David Fennell from Sebesta Blomberg (SB) gave a brief presentation on the status of the Commissioning and what will be upcoming. a. SB has been receiving and reviewing shop drawings right now, ATC is a critical shop drawing b. SB stated that once the equipment is coming to the site they will meet with the Contractor c. SB and GC to lead the coordination meeting with the subs d. Training plans and O+MÔs are critical and SB will be reviewing and requiring them for review soon. e. Pat Goddard will want to review the materials as well, specifically for training materials f. SB will look in spec to see what is required for training and cater it to the TownÔs needs g. This commissioning process allows the project to get the LEED point for enhanced commissioning. h. PBC would like Pat to look into who he wants to be part of the training i. Possibly look into video taping the training sessions j. Handouts and or presentation materials / PowerPoint should be collected, in electronic format if possible. k. O+M to be in searchable PDF formats if possible 7/8/08 The PBC was advised that a commissioning kick off meeting was scheduled for Thursday 7/10/08, at 11:00 AM. The Meeting was to involve the TownÔs Commissioning Agent, CTA, HKT, and applicable sub-contractors. The PBC still has concerns over ensuring that the GCÔs schedule reflects adequate time for the completion and proper scheduling of the commissioning work. PBC Chair, requested that the Commissioning agent be given a copy (electronic) of the GCÔs schedule for implementation and review 2.4. DPW Construction Schedule Ongoing 5/13/08 The PBC reviewed the construction schedule from CTA a. Slack should appear on the schedule Ï HKT to coordinate. b. Critical Path items to be shown in red Ï HKT to ask CTA to provide a PDF in color for review c. Discussion on what should happen if CTA is to submit a delay claim. HKT stated that a letter was issued by CTA about the unforeseen conditions found at the site and the winter weather. HKT stated that their preference is to address this issue as we get closer to substantial completion as the schedule is still on track and there is a good relationship with CTA which would like to continue d. The PBC was concerned about the lack of time for commissioning and ask HKT to address with CTA and SB. 6/10/08 Color copies of the construction schedule were distributed. Work appears to be on schedule with the building largely complete by first Qtr. 09. 3