2008-07-08-PBC-min - Laserfiche WebLink

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11 July 2008 Meeting Minutes Lexington Permanent Building Committee (PBC) Location: Cary Memorial Hall-Estabrook Meeting Room 08 July 2008 Date & Time: , 7:00PM 7/8/08 Color copies of the construction schedule were distributed. Work for the building appears to remain on schedule for substantial completion on 29 April 2009. However scheduled site work and paving has been moved on the schedule to spring of 2009 extending to summer of 2009. The reason for this is a cautionary move based upon the current limitations at the rear of the site due to the environmental work being evaluated and the impact this has on the GCÔs ability to construct the sand and salt shed and initiate full site work and paving operations before November of 2008. This situation will continue to be evaluated. There was discussion to fast-tracking as much as possible the balance of site work, test pitting and remediation so as to turn over as much of the site as possible to allow a predominant amount of site construction to happen as originally scheduled and minimize the amount of site work that would have to carry over to spring / summer 09, and therefore reduce potential extra costs. 2.6 Soil Testing Required at Current Excavation HKT/WS 5/13/08 HKT stated that additional soil testing is required based on soil excavation at site. PBC approved Weston & Sampson to provide LSP services Ï Eric Brown made the motion, Carl, all members approved. 6/10/08 The approved LSP services above included the excavation of test pits under DEP direction to define the extent of previously found contaminants. These test pits have led to the discovery of seven steel barrels, some containing an oil or waste oil liquid. DEP was contacted by the LSP and conducted a site visit. A report was issued by DEP and agreed to by the LSP as appropriate such that the balance of this rear portion of the site could be evaluated to determine if additional steel barrels or contaminants exist, without having to excavate the whole rear portion of the site. The recommended direction is to remove all stock piled material from the rear of the site make improvements to the rough grade and have a subcontractor examine the areas with large metal detectors, magnetometers, and ground penetrating radar. A proposal for On-site LSP services to coordinate and manage this newly defined situation was developed by Weston and Sampson and presented to the PBC. Weston and Sampson Revised Proposal dated 06 June 2008, requests an additional $19,600, in additional to the already approved $18,900 proposal for services approved last month. The figures do not; yet include contractual mark-up by HKT. PBC expressed the Town Project representatives should have a review meeting or discussion with Weston and Sampson as the results of this work come in to evaluate options. Weston and Sampson 6/6/08 Revised Proposal approved by PBC. Motion: Bill Bruckman 2nd Eric Brown Vote: Unanimous 4