2013-04-11-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 4-11-13 7.0 Estabrook Elementary 7.66 Change Order Detail 11/8/12 PBC raised a question regarding the percentage mark ups to change orders (10% / 5%) and what happens on negative change orders ? CP to discuss at next meeting. 7.67 Masonry Mock-up 11/8/12 Masonry mock up to be established in field for review. PBC requested related exterior materials samples to be present as well. 2/14/13 Discussion on the selection of exterior colors, PBC voiced concern over mock up wall not be erected. Shawmut to expedite mock up wall for onsite review. DPF added that a delay on color selections will likely incur delay costs so Design Team and CM need to clarify schedule needs and communicate with the Town effectively on this issue. 7.70 Flooring 11/8/12 Discussion on variances in the overall system depth of the various manufacturers for the Stage and gym flooring products as specified. Final discussion was to base the sub floor elevation on the deepest system requirement and incorporate transition strips if / where needed to accommodate final variance based on final flooring choice. 7.75 Final GMP Discussion 1/3/13 Shawmut presented a document dated 1/3/13 and titled Draft GMP Reconciliation sheet. This document was presented by Shawmut and each line was reviewed with PBC. Paul from CP visited the Shawmut office and reviewed all the non trade bids and the process used in developing them. Cp was very satisfied with the documentation and process Shawmut used in obtaining the non-trade bids. There is a $35,000 allowance in the GMP that the town can eliminate by change order if we chose not to have Shawmut coordinate landscaping work. Shawmut discussed an overrun to their costs for Pre-construction work in the amount of $95,000. This figure was included in some below the line costs on their GMP reconciliation sheet dated 1/3/13 and presented at this meeting. After brief discussion the PBC was not supportive of including these costs in the GMP at this time and advised Shawmut that these costs could be discussed at an appropriate time in the future. GMP line item approved by state is $31,145,000. State is aware we are trending over and will adjust 3011 form accordingly, delta in GMP over 31,145,000 may not be reimbursable. For approval of the GMP Line Items from reconciliation sheet to be removed: $95,000 for preconstruction overage (not approved) $46,650 Builders risk insurance (funded elsewhere in the budget) Add in to GMP $61,000 for specified stage and gym flooring as specified Motion to approve the Shawmut Design & Construction GMP as outlined in the 1/3/13 GMP Reconciliation sheet prepared by Shawmut, less the preconstruction overrun line of $95,000, less builders risk insurance line of $46,650, with an addition of a line for $61,000 to cover the specified Stage and Gym flooring material for a GMP in full compliance with the plans & specifications prepared by DiNisco Design Partnership for a revised total of $32,795,932.00 for the Estabrook School Project. Motion: Joe 2: Eric Vote: 6-0-0 nd Page 6 of 9