2013-04-11-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 4-11-13 4.58 Change Order #13 3/14/13 DPC reviewed the scope and contents of Change Order No. 13 totaling $51,541.00 and recommended approval. General discussion regarding the cause of change order drivers and if they are owner driven, errors in the documents, or value added changes. Motion to approve Change Order No. #13 ($51,541.00) to the TLT Construction Contract as recommended by the Architect of Record. Motion Eric 2nd Carl Vote: 5-0-0 4.59 TLT Payment requisition 3/14/13 DPC reviewed the payment requisition for TLT construction with the PBC. Requisition #12 totals $575,280.25 Motion to approve Payment requisition #12 to TLT Construction in the amount of $590,087.13 Motion Eric 2nd Joe Vote: unanimous 4.60 DPC authorization for ad service 3/14/13 DPF proposed an approval for DPC to support contingency planning for building use to support school operations if construction work not fully complete at start of school year. Motion to approve additional services to Design Partnership of Cambridge in the amount of $8,000 to support contingency planning for building use to support school operations if construction work not fully complete. Motion Eric 2nd Joe Vote 5-0-0 4.61 Re-class of Funds 3/14/13 Motion to approve re-class of funds in the amount of $1,078.73 incurred by facilities operations budget for Custodial & Maintenance overtime costs from TLT phase 1 completion failure and assign these costs to Project Budget Claims line 40019490- 52141. Motion Eric 2nd Carl Vote: unanimous 4.62 Update from DPC and Daedalus 4/11/13 Daedalus provided update report on status of construction activity or work in place, relative to the schedule prepared by TLT. Daedalus reports that the current work is on schedule for the D2 or current work. Deadalus meets each week with one of the construction superintendents tracking completed work with the schedule. Daedalus sent a live copy of TLT summer schedule which carries the project to completion, to a scheduling consultant for a more detailed evaluation. This evaluation will check predecessors and successors and verify that the logic of the schedule truly works. Unfortunately this report was not available for this evening but the will forward the report as soon as it is available. DPC reports that there are items of work that are called out in the summer schedule that are being completed now in an effort to get the project ahead of schedule. D2 area of project scheduled to be complete after April school vacation week. 4.63 Application for Payment #12 4/11/13 Application for Payment #12 to TLT was distributed. DPC and Daedalus confirmed a thorough review of said application and recommended payment. It was noted that TLT had accounted for the Direct payment made to General Mechanical In a manner that presented it as a change order and all parties agreed that this was not the appropriate way to represent that payment, further that it should be recorded under payments made, on its own line. DPC stated they would see to this correction. Motion to Approve TLT Construction Application for Payment # 12 in the amount of $317,045.46 as recommended by the Architects of Record, Design Partnership of Cambridge. Motion Carl 2nd Dick Vote 5-0-0 Page 4 of 9