2013-04-11-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 4-11-13 4.51 Payment Requisition #10 1/10/13 DPC presented application for payment #10 in the amount of $400,490.70 representing largely punch list completion and the start of the D2 area. Motion to approve TLT Construction Payment request #10 for December for $400,490.70. Motion Dick 2nd Joe Vote: 6-0-0 4.52 DCAM evaluation 1/10/13 DPF had drafted 50% DCAM evaluation and sent to PBC for comments. DPC had reviewed and thought eval was an accurate and honest report. DPF stated they would resend to PBC prior to sending to DCAM and verify with DCAM on impact of 505 Evals. 2/14/13 DCAM eval draft was sent to PBC for review. Item was added at end about new project team being assigned and Town hopeful for improved success. Also a change to Item c on housekeeping with reference to tools and ladders left about was discussed. DPF reports that DCAM advised that 50% reports do not become permanent they are replaced by final reports. Eval being sent to state. 4.53 Change Order #12 2/14/13 DPC reviewed the scope and contents of Change Order No. 12 totaling $71,162.00 Motion to approve Change Order No. #12 ($71,162.00) to the TLT Construction Contract as recommended by the Architect of Record. Motion Eric 2nd Dick Vote: unanimous 4.54 Re-class of Funds 2/14/13 Motion to approve re-class of funds in the amount of $33,886.75 incurred by facilities operations budget for Custodial & Maintenance overtime costs from TLT phase 1 completion failure and assign these costs to Project Budget Claims line 40019490- 52141. Motion Dick 2nd Carl Vote: unanimous 4.55 TLT Payment requisition 2/14/13 DPC reviewed the payment requisition for TLT construction with the PBC. Requisition #11 totals $590,087.13 Motion to approve Payment requisition #11 to TLT Construction in the amount of $590,087.13 Motion Dick 2nd Eric Vote: unanimous 4.56 February Update 2/14/13 Bob White from Daedalus Projects provided an update on TLT Schedule. Bob had met with TLT a few times during their development of the schedule and overall reported that the schedule appeared to be an honest practical methodology for completing the project in accordance with the contract. There was general discussion on the schedule and inquiries regarding successors and predecessors used in the schedule detail, the actual prescience or not of float along with the need to show the Critical path line in the schedule documentation. Daedalus will follow up on these items and is awaiting the opportunity to have their schedule consultant test the schedule once a live electronic copy is received. 4.57 Project Update by Daedalus and DPC 3/14/13 Bob white provided an update to the PBC on the work being completed by TLT as compared to the schedule that had been developed. Daedalus reports that TLT is maintaining their schedule and completing tasks per schedule milestones. D2 area is scheduled for completion at end of April school vacation week. Daedalus also updated committee on updated schedule prepared by TLT. DPF did not print copies but emailed the schedule to the PBC just prior to the meeting. Predecessors and successors along with critical path lines have been added to the schedule. An electronic / live version was received and we hope to have the scheduling consultants report on further schedule detail by next meeting. Page 3 of 9