2013-04-11-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 4-11-13 DPF reported that it would appear that we would be able to setup training within the next few weeks. 12/1/11 DPF again reported that it was hoping to set up the training within the next couple weeks. 3/14/13 DPF reported that they had intended to have meeting minute transitioned to prolog by this meeting but had hit a snafu and will need to correspond with the consultant before this can be done. 4.0 Bridge & Bowman Renovation Projects 4.41 Schedule and Contract 11-8-12 Discussion on moving forward with project raised past discussions on contract option discussions with Town Counsel. Parties concerned over moving forward with confidence. PBC asked for discussion with Daedalus Projects for evaluation of project schedule and Options on carrying forward with TLT. Two tasks requested. 1. Explore options on contract completion and how each path (termination for cause, termination for convenience, contact bonding company, etc.) would effect project completion, path, schedule, costs, and overall impact to project. 2. Examine project schedule (Construction & recovery) from TLT and evaluate the soundness / logic of the schedule, cash flow, and other aspects to be sure what is proposed is sound. Motion to empower Facilities to request proposal, up to $20,000 and to engage Daedalus to perform an evaluation of the proposed project schedule , cash flow, and contract options with TLT for the Bridge & Bowman Project. Motion : Jon 2: Eric Vote: 8-0 nd 4.43 Discussion with Daedalus on GC Contract 12/13/12 Bob White from Daedalus projects led a discussion on the processes and impact of termination of a construction contract. Termination for cause: Can be a very difficult process. Town counsel will need time to review all of the materials and facts before giving advice on whether or not to proceed. Most likely avenue would be failure to administer or to provide skilled labor or materials. Legal costs would same GC for completion. Bonding company could take 3-6 months to evaluate. Summer 2013 work likely canceled. Termination for convenience: Project would be audited and the town would buy out oh&p from GC. Daedalus estimates approx. $700,000 payment to GC plus cost to re-engineer project and re-bid. There would likely be a premium added by the new GC. Summer 2013 work likely canceled. Overall added costs could easily exceed $1 to 1.5 million. Continuation of Contract with GC: Bob talked with GC and met with the Owners, they want to turn project around. Best advice from Daedalus is work with GC and find a way to make the project better. Brief discussion on expansion of Daedalus services. Daedalus is already on board to review new schedule when it comes out from TLT, and provide feedback on schedule and viability. Any expansion of Daedalus Services can be addressed after schedule review. 2/14/13 s. Bob White plans to remain engaged in the project and continue to attend meetings and monitor schedule. 4.50 D2 Update 1/10/13 Brief Update by Dave Capaldo of Design Partnership on status of project. New TLT staff on site and working in D2 area. Updated schedule for phase 2 due by mid January. Daedalus will review and present findings on 2/14/13 meeting. Punch list work ongoing. TLT staff approaching D2 area from cautious perspective and trying to set high standards and make good impression on building staff and Town. 2/14/13 DPF provided update on work continuing to move forward. D2 area schedule to be complete at close of april school vacation. Page 2 of 9