2012-12-13-PBC-min - Laserfiche WebLink

Browse Search

Lexington Permanent Building Committee 13 December 2012 7.0 Estabrook Elementary 7.60 Project Update & Discussions of 10/11/12 Project Budget Status March $31,150,670 July $31,150,670 (after 1.3 million in VE) Sept. $33,825,201 (60% CD) These figures represent a $2,674,531 delta to the original budget. 110 % Bid Docs expected 11/28/12 Bids Due 12/20/12 CMP expected 12/31/12 VE Table of items, dated 10/11/12 was reviewed. It was discussed that items on the VE list may require determination if they are educational related and therefore the school committee should act or if they are an item of PBC direction. The PBC may vote to adopt VE items from this list and that there may be items that require the School Committee to act upon as soon as they are prepared to do so. Items #1-7 were identified as previously accepted by PBC. Motion by PBC that these items #1-7 of the 10/11/12 VE table be incorporated into the project documents with an expected savings of $652,400. Motion: Phil 2: Peter Vote: 6-0-0 nd Items #8-19 of the VE list were discussed at length with all persons present. There was discussion of an alternate being considered for item#8 the 2 pipe vs. 4 pipe hvac system. Motion by PBC that items #8-19 excluding #15 be approved by the PBC. Motion: Phil 2: Chuck Vote: 6-0-0 nd Items #20-21 no action by PBC Dr. Ash not in favor of item 20 and potentially 21, which were reductions in speech reinforcement technology. Items #22-24 PBC did not want to take Item #25-35 Motion by PBC to accept items #25-35 on the VE table dated 10/11/12. Motion: Chuck 2: Carl Vote: 6-0-0 nd Items 36-45 PBC no Action Items 46-47 PBC to defer Items 48-52 PBC no action General discussion items School Committee meeting on Saturday to review these issues as well. Several PBC members expressed concern for returning project to budget as previously approved by voters. Some discussion from persons present regarding making an additional request of voters for additional funding. Discussion regarding fall special town meeting. School Committee to discuss at their next meeting. PBC members discussed not wanting to participate in a request or presentation at Town meeting for further funding. Collaborative partners and Shawmut discussed rising construction costs as cause for increased pricing, further explaining that there are 12 MSBA school projects scheduled to bid between Jan. and Feb. Of 2013 and that our project if delayed for bidding, came after those projects already bid, then our bid costs could go up even further. Reduction of contingency for budget shortfall was discussed. Collaborative partners stated that the MSBA needs to approve reductions in contingency. If funds are not available then Town cannot sign GMP, If GMP is established on Jan. 1 2013, MSBA regs state town has 120 days to have funding in place. If an interim GMP was established this would need MSBA support. PBC requested information on potential savings to service elevator changes to lift or alternate. Dinisco to evaluate and forward info to facilities. Summary of VE items that PBC was in favor of resulted in a remaining delta to budget of $995,000 if hvac is 2 pipe or $1,250,000 if hvac stays 4 pipe. Page 4 of 6