2012-12-13-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 13 December 2012 7.61 Geotechnical work Motion to approve reimbursable expense 13 to DiNisco Design for $11,099 NTE to MGA for Geotechnical engineering consultant. Motion: Chuck 2: Dick Vote: unanimous nd 7.62 Supplemental Funding 11-8-12 Collaborative partners reviewed a supplemental funding table which has been previously supported by the BOS and School Committee. The table (record copy in PBC file) outlined the $2,593,000 ($2.6 MM) request for supplemental funding for the project Motion to approve supplemental funding request as recommended. Motion: Eric 2: Chuck Vote-5-2-0 nd 7.63 Builders Risk 11-8-12 Collaborative partners (CP) has a quote in process and anticipate cost under $50,000. Town has a quaote from our insuranve vendor but TMO office feels policy should come from builder not town. Motion to approve expenditure not to exceed $50,000 for Builders Risk Policy Motion: Jon 2: Eric Vote:7-0 nd 7.64 Mini GMP#4 for Site work 11/8/12 CP presented mini GMP#4 for sitework in the amount of $185,054 Motion to approve Mini GMP#4 for $185,054 for Estabrook School Project. Motion: Jon 2: Eric Vote:7-0 nd 7.65 Change Order Approval 11/8/12 Discussion on Change order approval process and desire to have approval in place for Facilities similar to Bridge & Bowman Project. PBC communicated that the process already approved (The Director of Facilities is authorized to approve up to $50,000 in change order work between PBC meetings when necessary to benefit schedule of project.) extends to the Estabrook Project. 7.66 Change Order Detail 11/8/12 PBC raised a question regarding the percentage mark ups to change orders (10% / 5%) and what happens on negative change orders ? CP to discuss at next meeting. 7.67 Masonry Mock-up 11/8/12 Masonry mock up to be established in field for review. PBC requested related exterior materials samples to be present as well. 7.68 Reimbursable 11/8/12 DDP Reimbursable table was reviewed and a proposed amendment discussed to reflect a revised reimbursables total of $201,875.00. Motion to approve updated DDP reimbursable to the amount of $208,875.00 Consistent with amendment #3. Motion: Eric 2: Jon Vote: 7-0 nd 7.69 Sarnafil and EPDM 11/8/12 Discussion regarding the base bid package and alternate option for EPDM roofing (white) and PVC roofing. Some confusion over which materials should be under the base bid and which the alternate. DDP states they were never in a position to change the PVC details on their plans to epdm as they were complete long before election of epdm alternate. The dwgs contain pvc detailing with an alternate to change the material to epdm (white). Page 5 of 6