2012-11-08-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 08 November 2012 Items #8 -19 of the VE list were discussed at length with all persons present. There was discussion of an alternate being considered for item #8 the 2 pipe vs. 4 pipe hvac system. Motion by PBC that items #8 -19 excluding #15 be approved by the PBC. Motion: Phil 2 Chuck Vote: 6 -0 -0 Items #20 -21 no action by PBC Dr. Ash not in favor of item 20 and potentially 21, which were reductions in speech reinforcement technology. Items #22 -24 PBC did not want to take Item #25 -35 Motion by PBC to accept items #25 -35 on the VE table dated 10/11/12. Motion: Chuck 2 Carl Vote: 6 -0 -0 Items 36 -45 PBC no Action Items 46 -47 PBC to defer Items 48 -52 PBC no action General discussion items School Committee meeting on Saturday to review these issues as well. Several PBC members expressed concern for returning project to budget as previously approved by voters. Some discussion from persons present regarding making an additional request of voters for additional funding. Discussion regarding fall special town meeting. School Committee to discuss at their next meeting. PBC members discussed not wanting to participate in a request or presentation at Town meeting for further funding. Collaborative partners and Shawmut discussed rising construction costs as cause for increased pricing, further explaining that there are 12 MSBA school projects scheduled to bid between Jan. and Feb. Of 2013 and that our project if delayed for bidding, came after those projects already bid, then our bid costs could go up even further. Reduction of contingency for budget shortfall was discussed. Collaborative partners stated that the MSBA needs to approve reductions in contingency. If funds are not available then Town cannot sign GMP, If GMP is established on Jan. 12013, MSBA regs state town has 120 days to have funding in place. If an interim GMP was established this would need MSBA support. PBC requested information on potential savings to service elevator changes to lift or alternate. Dinisco to evaluate and forward info to facilities. Summary of VE items that PBC was in favor of resulted in a remaining delta to budget of $995,000 if hvac is 2 pipe or $1,250,000 if hvac stays 4 pipe. 7.61 Geotechnical work Motion to approve reimbursable expense 13 to DiNisco Design for $11,099 NTE to MGA for Geotechnical engineering consultant. Motion: Chuck 2 Dick Vote: unanimous 7.62 Supplemental Funding 11 -8 -12 Collaborative partners reviewed a supplemental funding table which has been previously supported by the BOS and School Committee. The table (record copy in PBC file) outlined the $2,593,000 ($2.6 MM) request for supplemental funding for the project Motion to approve supplemental funding request as recommended. Motion: Eric 2 Chuck Vote -5 -2 -0 7.63 Builders Risk 11 -8 -12 Collaborative partners (CP) has a quote in process and anticipate cost under $50,000. Town has a quaote from our insuranve vendor but TMO office feels policy should come from builder not town. Motion to approve expenditure not to exceed $50,000 for Builders Risk Policy Motion: Jon 2 Eric Vote:7 -0 Page 8 of 9