2012-11-08-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 08 November 2012 7.55 Ground Breaking 9/27/12 Ground Breaking ceremony planned for 10 am on 10/18/12. DPF asked if anyone from PBC wished to speak. None volunteered. It was suggested that parking will be at a premium so car pooling is suggested. 7.56 Budget Update 9/27/12 Shawmut reports that current estimates ($33,825,200) are approx. 2.6 million over current budget. A Plan for getting project back to budget was presented and discussed. A list of VE items was included in the presentation which was reviewed It was decided to have a working group meeting with projct representative and PBC and School Comm. Representatives to review VE list. 7.57 Steel & Concrete Package 9/27/12 Shawmut requested approval of the steel & Concrete package that was recently bid. 4 steel bidders and 3 concrete bidders responded. Copies of responses distributed. Cost of steel work was $513,474 dollars over budget and Concrete was $54,204 dollars over budget. Concrete increase is attributed to 16 inch foundation walls actual over 12 inch walls assumed at time of budget development as well as costs of rebar, along with routine cost fluctuations. Steel costs attributed to increases in erection costs over what was assumed in budget, as well as an increase in number of steel pieces 467 (extra pieces) even though overall tonnage was down. Overall cost of steel package $5271,922. Shawmut does not see any gains to be made in VE process on steel and concrete, in actuality a delay may cause further increased costs. Motion to approve the recommendation of Collaborative Partners and Shawmut for award of the required Steel and Concrete package in the amount of $5,271,922 for the Estabrook School Project. Motion Eric 2nd Chuck Vote 6 -0 -0 7.58 VE Meeting 9/27/12 Monday (10/1/12) working group meeting to be focused on VE review for Budget control. DPF to coordinate with School representatives. 7.59 Excavation 9/27/12 Excavation was started and approx. 4 trucks per day are transporting soil to Hartwell Ave for top soil removal. Tree removal and retaining wall complete. 7.60 Proiect Update & Discussions of 10/11/12 Project Budget Status March $31,150,670 July $31,150,670 (after 1.3 million in VE) Sept. $33,825,201 (60% CD) These figures represent a $2,674,531 delta to the original budget. 110 % Bid Docs expected 11/28/12 Bids Due 12/20/12 CMP expected 12/31/12 VE Table of items, dated 10/11/12 was reviewed. It was discussed that items on the VE list may require determination if they are educational related and therefore the school committee should act or if they are an item of PBC direction. The PBC may vote to adopt VE items from this list and that there may be items that require the School Committee to act upon as soon as they are prepared to do so. Items #1 -7 were identified as previously accepted by PBC. Motion by PBC that these items #1 -7 of the 10/11/12 VE table be incorporated into the project documents with an expected savings of $652,400. Motion: Phil 2 Peter Vote: 6 -0 -0 Page 7 of 9