2012-09-13-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 13 September 2012 If we chose to end further discussions with Shawmut we would have to give next CM an opportunity before we go to 149 bid. PBC directed Walsh to discuss with Shawmut the $2 million delta in soft costs below the line. Many are not 100% behind continuing to take out of schools with such a delta. 7/12/12 meeting needs to have a decision on Shawmut. 7.43 Update for 6/28/12 6/28/12 Joe Riley Handouts and talking points. Update PBC on meeting with Shawmut and goals for 7/12/12 meeting. Discussion on need for Shawmut to focus in on estimate and find areas where costs can be brought to budget. • ** Shawmut needs to report to PBC on 7/12 with roadmap / revised estimate. ** • If we can Design/ Bid/ Build and be on budget so how can Shawmut get us there if we stay 149A? • *DDP wants decision by end of July • *RFW thinks we could wait until as late as Sept. but wouldn't have early foundations. • *If we go 149- RFW thinks we go back to original schedule with completion in June 2014 and little to no float in schedule. • *DPF and architect do not think we should wait on GMP after July 12 Shawmut update on Budget • Currently Shawmut @ $34 million, VE tentatively accepted $1.4 million making Shawmut $32.6 million vs. budget of $31.1 million. • 6/19 — 9/1 Site Enabling • 8/7 - Labor Day Site Work Bid +/- $2 million value • 8/21 -10/1 Concrete and Steele $3 -4 million value • 10/31 +/- Final CD's • 12/7 -12/14 Bid GMP 4 -5 weeks • Xmas get GMP • Demo $300,000, Abatement $900,000 need to solidify scope and get better numbers. • Continue to work @ unit prices • Continue to research market • Expand sub market to get best price • Write scopes of work for all sub prices to define price • Early coordination • End of August getting 60% CD and re- estimate to validate numbers coming in on pricing • By October Design Contingency is 0 • By December Construction Contingency drops from 2.5% to 2% • Shawmut back on 7/12 with formalized plan of above. Summary from this meeting. • PBC would like to see a tabulation of how we went from $31.1 million to $35 million. • RFW needs to advise Shawmut of PBC positions • Eric thinks School Committee should support PBC in the Aesthetic issues as they don't involve educational issues. Cost savings on exterior veneer. Jon agrees Aesthetic issues should not be school committee issues. • PBC suggest if Shawmut is not at $31.1 at 7/12 meeting we should not continue any further discussion with them and start talks with CTA. Ask Kevin Batt (Legal Counsel) for advice, letter from awarding authority Paul to give Shawmut Fogarty estimate and show them cost model we are striving for. OPM can approach 2 nd CM and see if they want to negotiate if we are not proceeding with Shawmut. 7.44 Update 7/12/12 Shawmut made presentation on GMP budget and proposes revised numbers that meet budget expectation at $31,150,670. PBC discuss and agree 1 set of documents should be issued for pricing. Sept 1. for GMP on 9/15/12. DiNisco disagrees with reduced design contingency. Contingency down to $1,000,000 not $1,200,000. In presentation Shawmut outlined the following timelines: Abatement February to mid April Demo Mid April to mid May Site Mid May to mid August Page 6 of 8