2012-05-31-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 31 May 2012 RF Walsh presented an updated contract for services which combined PM and Site manager roles, bringing proposal from 4.5% to 3.73 %. Motion: To approve RF Walsh contract in the amount of $1,162,000. Motion: Peter Second: Dick Vote: 7 -0 4/26/12 Motion to amend 3/29/12 vote of OPM contract (originally approved at $1,162,000.), to include reimbursable expenses, cost estimates, and other services for a revised total contract value of $1,233,400. Motion: Jon Himmel 2 Eric Brown Vote: Unanimous 7.22 Fuel source for Generator 1/5/12 Discussion on allowable fuel source, MB to follow up with fire department, for use of natural gas instead of diesel. 1/19/12 Have verbal from fire department that natural gas is okay, waiting for verification in writing. 7.23 Historical Commission 1/5/12 RFW and DDP will work with Historical Commission on any approvals necessary for demolition of existing Estabrook School 1/26/12 RFW meeting on 2/9 with Historical Commission. 7.28 Designer Update for 3/29/12 3/29/12 DDP advises that MSBA formally accepted Schematic Design Submission Final Grading plan due in from subs tomorrow Food Service meeting recently conducted to inform designers of project needs DDP presented a power point on overall updates, copy to file Discussion on Building Materials — more involved conversation will happen at working group meeting Discussed photos and materials use on other buildings Materials being considered; Limestone, split face block, ground face block, cast stone, zinc panels, all natural colors. DDP needs to do some sketch studies of elevations with some of the materials Some opinions discussed for overall theory...... simple, not busy Reviewed slight adjustments to floor plan to improve function, no change in GSF Approx 500 seating capacity for performance space set up in cafeteria Roof Membrane not yet determined Cafeteria +/- 11 feet to underside of truss, 16 feet to deck Gymnasium 24 feet to underside of deck Glass and lighting require further discussion 7.30 Commissioning Agent award 3/29/12 MSBA assigned Commissioning agent, contact needs to be made and a scope of services received. 4/12/12 Discussion regarding scheduling a meeting with commissioning agent and schedule meeting. 7.31 Schedule through summer 2012 and Start of Building Construction 3/29/12 It was discussed that a detailed schedule / timeline is needed leading into summer activities and enabling work. Summer Recess for school is coming soon and is relatively short in duration as compared to amount of work that needs to take place. 4/12/12 Summer approvals, milestones and work goals need to be identified in schedule. Site infill area, retaining wall, pavement expansion for temp parking, temp drainage structures. DDP expects early site package to be drawn by end of the month. Page 5 of 7