2012-05-31-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 31 May 2012 Collaborative Partners (CP) reported back on fee negotiations with Shawmut and reviewed same with PBC. Included in conversation is level of staffing of Shawmut with personnel on site and management of the project. Proposal from Shawmut is currently proposed in excess of budgeted amount on MSBA 3011 form. Much discussion on cost for CM at Risk services and pro's and cons of Shawmut approach and staffing plan. Motion: Motion to negotiate Shawmut proposal down $200,000 further than current proposal without removing additional key staff, to support award of contract to Shawmut. Motion: Eric Second: Dick Vote: 7 -0 4/12/12 CP reported that continued negotiations took place and Shawmut had agreed to the further fee reductions and that contract language of a few items was being reviewed and would be made available for PBC consideration and award. 5/10/12 Contingency language has been resolved with pre approval to come from Pat Goddard. Overall Contract language for CM at risk agreement in to Town Counsel for his input and he will address the beginning of next week. 5/31/12 Discussed Shawmut contract. All agree to move forward with Site Enabling work as planned, but no further work until reconciliation of total project cost is completed. Motion to proceed with GMP #1 not to exceed $650,000 to be defined in Amendment #1 to the contract with Shawmut Design & Construction. Motion: Phil Coleman 2 Peter Johnson Vote: 7 -0 7.16 Mosaic 12/1/11 There has been discussion about saving the Estabrook logo mosaic, so the construction of the mosaic is being tested for contaminants during December break. 3/8/12 No asbestos was found in the wall. Options are to replicate on a mural or move existing to new school. 7.19 Contract bridge 12/8/11 DPF advised that a strategy will need to be developed to use remaining available funds from current authorization to bridge gap of professional services at the conclusion of the study phase of the project to allow continued development of the project or subsequent phases until town meeting authorizes additional funding. 1/5/12 Proposals needed in advance of next meeting 1/19/12 Staff will work with Walsh to develop scope and fee documents for both Walsh and DiNisco and should have information by February 9 1h meeting 1/26/12 DPF working with RF Walsh to have information available for 219112 meeting. 2/9/12 Motion for DD fee, $434,000 for the designer and $45,000 for OPM full DD phase, divided into DD1 — schematics to 412112 town vote not to exceed available funds. After affirmative town vote balance of fees will be authorized. Motion: Jon Himmel 2 Phil Coleman Vote: Unanimous 4/26/12 Motion to approve DiNisco Design Contract Construction Documents phase through Construction Administration and including Early Bid packages and Reimbursable exp. For a total contract not to exceed cost of $3,120,000 (previously approved amount $835,150 for schematic phase) which is within the guidelines approved by the MSBA. Motion: Jon Himmel 2 Eric Brown Vote: Unanimous 7.20 RF Walsh Collaborative Partners Contract Extension 3/22/12 RF Walsh presentation on fee proposal for balance of project. Discussion of cost differences in OPM fee for 149 job vs. 149A job and responsibilities of each OPM staff member. PBC Suggest cost savings in combining Site Manager and Project Manager, RFW to evaluate and report back at next PBC Meeting. 3/29/12 Page 4 of 7