2023-09-13-TCC-min - Laserfiche WebLink

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Town Celebrations Committee Minutes of Meeting September 13, 2023 By Zoom Teleconference Members Present Glen Bassett and Geetha Padaki, Co-Chairs; Sudha Balasuryan, Linda Dixon, Dave Grabel, Yifang Gong, Mary Hutton, Cerise Jalelian, Bonnie Karshbaum, Lorain Marquis, Sandy Podgorski, Ashley Rooney, Sue Stering. Members not Present Steve Cole, Kevin Collins, Dabby Harter, Gresh Lattimore, Sondra Lucente, Julie Miller, Pam Winters, Hong Xie. Guest: Jolene Cai, Lexington High School Junior Business  Co-Chair Geetha Padaki opened the meeting, read the required Zoom language, and declared that a quorum was present.  Approval of the meeting minutes of June 14, 2023was postponed to our next meeting.  We will aim to develop a more efficient process for submitting minutes to the Town Clerk.  Yifang Gong and Linda Dixon will be alternate meeting recorders if needed.  Ashley introduced Jolene Cai, a junior at Lexington High School, who has volunteered to help with promoting our programs. Budget – Lorain Marquis  Our budget for this operating year is $47,173, slightly more than last year ($910), broken down as follows: Patriots’ Day, $39,000; Veterans Day, $4500; Memorial Day, $2500; Martin Luther King Day, $1000; and Miscellaneous, $300.  Everyone should submit any unpaid invoices asap and be sure to use tax-exempt forms. The Town will not reimburse payments for sales tax. Use local merchants when possible, as they are familiar with Town billing procedures. Consult Lorain for large purchases.  Ashley asked whether our committee is allowed to apply for local grants. There are several possible funding sources, such as Council for the Arts, Community Endowment for Lexington, and Veterans’ Heritage Grants Program. Geetha will check the committee’s eligibility to apply for grants and report at the next meeting. Meeting Structure, Cadence, Responsibilities  Geetha shared a chart, outlining roles of the Co-Chairs, officers and working group leads.  Veterans Day: Dave Grabel is heading up the Veterans Breakfast working group, Cerise Jalelian the Veterans Auto Parade, and Linda Dixon the Breakfast Ceremony.  Patriots’ Day: Glen will take overall responsibility, with leaders of several working groups to be named soon.  Memorial Day: Mary Hutton and Linda Dixon will lead the working group.